Chatham University

University-Initiated Separations

+Academic Suspension and Dismissal

Undergraduate

Chatham reserves the right to require an undergraduate student to take a mandatory leave of absence for academic reasons following a review by the appropriate University authorities. This action, which requires the student to be away from the University for a specified period of time, is taken in the best interest of the student. If a student does not fulfill the terms of the suspension, which are outlined in the letter he/she received from the dean of the school, this leave will result in a permanent dismissal. In all cases, the student, the advisor, the Office of Academic Affairs, the Office of Student Affairs, all appropriate staff members and parents or guardians, when deemed necessary, will be notified of this action.

Undergraduate students who meet any of the following criteria are subject to suspension

  • A semester GPA of 1.0 or lower OR
  • A cumulative GPA below 2.0 for two semesters OR
  • A cumulative GPA below 2.0 after at least one previous semester of academic probation.

If a student receives a final course grade of I (Incomplete), and the student's GPA without including that incomplete course meets one of the criteria above, the student will receive a letter of academic action requiring a mandatory leave of absence. If suspended, the student will still be required to complete the work for the incomplete course within the previously set time frame. (See section on Incomplete Grades above.)

Students enrolled in the Bachelor of Science (BSN) degree programs earning a grade below C- in any repeated required major courses will be dismissed from the program.
A student will not be granted a second suspension, the student will be dismissed from the university.

Graduate

Graduate students who are on academic probation and fail to make a 3.0 grade point average (GPA) or the equivalent for the next semester or fail to have a 3.0 cumulative GPA after two semesters will be subject to suspension or dismissal from the program. Students who have been suspended may have an opportunity to return to the school, the criteria to re-enter will be outlined in the suspension letter from the dean.

+Dismissal Appeals

Dismissals may be appealed to the appropriate academic dean within fourteen days of the date that the dismissal notification was sent. Appeals made to the Dean must be in writing, must include written documentation supporting the appeal, and must be submitted within 14 calendar days. The Dean will investigate the case, hearing both the student and the faculty member and will render a decision within 30 calendar days of receiving the petition. After the Dean's decision has been rendered, the appellant has the right to carry the appeal to the Vice President of Academic Affairs, in writing and must include supporting documentation to support the appeal. Such an appeal must be provided in writing to the Vice President of Academic Affairs' office no later than five (5) calendar days after the student has received the decision from the Dean. The Vice President of Academic Affairs will investigate the case, hearing both the student and the faculty member and will render a decision within 30 calendar days of receiving the petition. The Vice President of Academic Affairs will inform the student and the faculty member of the decision in writing. The Vice President of Academic Affairs' decision is final.
Individual graduate programs may have additional guidelines that are published in the program's student handbook.

+Non-Academic Dismissal

Mandatory Leave of Absence

Chatham reserves the right to require a student to take a mandatory leave of absence for non-academic reasons following a review by the appropriate University authorities. This action, which requires the student to be away from the University for a specified period of time, is taken in the best interest of the student. Upon the recommendation of the Vice President of Student Affairs /Dean of Students, the University may require a leave of absence at any time it is deemed reasonably necessary to protect the student, other students, members of the University community, or the interests of the University itself. If a student does not fulfill the terms of the mandatory leave of absence, it will result in a permanent dismissal. When a student who has been on a required leave wishes to return to the University, the student must apply in writing to the Vice President of Student Affairs/Dean of Students at least one month in advance of return. The student will not be permitted to return to the University until the appropriate staff members provide validation. If the student is approved to return, staff members may make recommendations to the Vice President of Student Affairs /Dean of Students regarding conditions of return and/or continued enrollment.

+Non-academic Withdrawal

Mandatory Leave Withdrawal

Upon the recommendation of the director of student health, the director of counseling services, the University physician, and/or the Vice President of Student Affairs/Dean of Students, the student may be required to take a mandatory withdrawal for health reasons. Especially, if it is deemed reasonably necessary to protect the student and members of the University community.

Students who return to the University after a mandatory withdrawal must reapply and be reaccepted for admission. Students should contact the Office of Admissions to begin the reinstatement process. The student will not be permitted to return to the University until the appropriate staff members provide validation. If the student is approved to return, staff members may make recommendations to the Vice President of Student Affairs /Dean of Students Affairs regarding conditions of return and/or continued enrollment.