Chatham University

Spring New & Transfer Student Orientation

JANUARY 4, 2019


Welcome to Chatham University – we are excited to have you as a new member of Cougar Country! Orientation is a great way to become acclimated to everything that the Chatham Community has to offer you. This half day orientation is designed to offer you the chance to connect with fellow classmates before the school term begins making it easier to walk into a classroom full of people you've already met and have spent some time with. So come enjoy orientation and all that it has to offer and make your transition into college easier and FUN!

For more information please contact Dr. Mary Utter, Assistant Dean of Students, at (412) 365-1482 or mutter@chatham.edu.

Orientation will be held on Friday, January 4th from Noon to 4pm.

Please register for orientation by completing this brief form.


Please note: New Resident Move In will be on Friday, January 4th from 9am-Noon. This will give all new students living on campus a chance to get settled before starting the orientation activities.

Orientation Registration
January 4th, 2019

Housing & Commuting
Chatham University has a two-year residency requirement. However, students who are living within 30 miles of campus with a parent/guardian, or are over the age of 23, or are transfer students who have previously lived for two years on campus at their prior institution, may request a waiver.

  • To apply for on campus housing, please contact the Office of Residence Life at reslife@chatham.edu or 412-365-1518. After you pay your tuition deposit & your housing deposit, you can complete the Housing Application (via the StarRez Portal). Once processed by our office, you will be notified of your housing assignment. Students receive all housing assignments via Chatham University webmail on a rolling basis.
  • All students who wish to commute must complete the Application for Commuter Student Status which can be found on myChatham. Once approved, you will be able to apply for a parking pass. For more information, contact Dr. Mary Utter, assistant dean of students, at (412) 365-1482 or mutter@chatham.edu

Health/Immunization Record Information
Due December 1; January 2nd for students admitted after Dec. 1

You are required to submit health information and immunization record information by December 1, 2018, through a secure web-based software platform called Med+Proctor, which will become part of your health record in the Office of Student Health Services. For those admitted after December 1, this information is due by January 2, 2019.

You will be receiving an e-mail to your Chatham University e-mail account from Med+Proctor shortly after you deposit prompting you to set-up your account, where you will complete and upload the required health and immunization record information, which will need to be verified by your doctor’s office. Please be sure to check your Chatham e-mail account regularly (including the clutter and junk folders) for this e-mail from Med+Proctor. (medproctor.com)

  • Please contact Valerie Martincek at (412) 365-1714 in Student Health Services if you have any questions.

AlcoholEdu and Haven 
January 8th

AlcoholEdu and Sexual Assault Prevention AlcoholEdu and Sexual Assault prevention are mandatory online programs that must be completed prior to Orientation. Learn more about the programs here »

Student Services is made up of three individual departments: Financial Aid, Registrar, and Student Accounts. Conveniently located together on the first floor of Braun Hall, representatives from each department are available to serve you Monday through Friday, 8:00 a.m. to 5:00 p.m. Extended business hours are also available during peak periods throughout the year. Our goal is to provide all students with outstanding customer service and we want to help you as much as possible throughout your time at Chatham. Whether it is applying for financial aid assistance, registering for classes, or paying your bill, we are here for you.

FINANCIAL AID

All students who would like to be considered for financial aid need to complete the Free Application for Federal Student Aid (FAFSA).

 Free Application for Federal Student Aid (FAFSA)
  1. FAFSA must be completed online
  2. A Federal Student Aid (FSA) ID is required to electronically sign the FAFSA
  3. FSA IDs can be requested online here
  4. Chatham's School Code: 003244
 Federal Direct Stafford Loan Master Promissory Note (MPN)
  1. Apply online at https://studentloans.gov
  2. The lender for the Federal Direct Stafford loan is the United States Department of Education
  3. You will need to use your FSA ID to electronically sign the MPN
  4. The Direct Loan MPN does not need to be completed each year
  5. 4.66% Fixed Interest Rate (based on 2015-2016 rate)
  6. Loans have a Loan Origination and Default Fee which is retained by the lender. This rate typically changes in July of each year. Before 10/1/15, the fee will be 1.073%. On and after 10/1/15 the fee will be 1.068%.
  7. Students must be enrolled at least half-time (6 credits) to be eligible for Federal loans
  8. The Stafford loan is deferred while you are enrolled at least half-time and offers a six-month grace period
 Federal Direct Loan Entrance Counseling
  1. A loan tutorial that provides important information to students and explains their rights and responsibilities as a student loan borrower
  2. The entrance counseling may be is completed online at https://studentloans.gov

UNIVERSITY REGISTRAR

The University Registrar's Office is located on the first floor of Braun Hall, Room 101, and is open Monday through Friday, 8:00 a.m. to 5:00 p.m. You can contact the Registrar at registrar@chatham.edu or 412-365-2963.

 The University Registrar's Office provides several types of academic services to students:
  • Forms processing
  • Drop/Add (must be able to document an exception to normal portal registration)
  • Independent Study Proposal (must include syllabus and all required signatures)
  • Leave of Absence (must be processed before the first day of the semester)
  • Major/Minor/Catalog Change Declarations
  • Pass/Fail Grading Declaration (must be declared before add/drop deadline)
  • Retroactive Petitions
  • Study at Another Institution
  • Withdrawal
  • Conferring student records for those who complete degree requirements and submit an application
  • Enrollment verifications via student self-service on myChatham
  • FERPA (Family Educational Rights and Privacy Act) compliance
  • Grades processing
  • Issuing of diplomas for cleared students
  • Processing registrations and drop/add transactions for credit courses
  • Providing copies of unofficial transcripts via myChatham and assisting students in obtaining official transcripts
  • Publishing the schedule of classes and the final examination schedule
  • Re-enrollment advising

Note: Course registration is done online via the Student Portal: https://portal.chatham.edu/.

STUDENT ACCOUNTS

The Student Accounts Office manages the billing and collection of tuition, room, board, fees, and other university related charges. Upon acceptance to Chatham University a student account will be established for you. Your student account will be used to process the billing and payment of tuition and other fees related to your enrollment at Chatham. As a student it is important for you to understand the student account process as well as the importance of paying your account on time. To assist you in understanding this process, we are providing the following billing and payment information.

 24 Hour Access
  • Access the Student Portal
  • Enter username and password
  • Select the My Student Account at the top of the page
 Make Payments

You may make your payments in one of four ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Call the Student Accounts Office at 412-365-2719 and pay by phone with a credit card* or debit card*
  3. Stop by the Office of Student Accounts on the first floor of Braun Hall and pay by cash, check, credit card*, or debit card*
  4. Mail a check payment to: Chatham University, Office of Student Accounts, Woodland Road, Pittsburgh, PA 15232

*Please be aware that there is a 2% processing fee on the total payment amount for all credit card and debit card transactions. This is true for payments completed on the Portal as well as in the office. Credit Cards accepted are: MasterCard, Visa, Discover, and American Express.

 Tuition Payment Plan

The Chatham University Tuition Payment Plan is a semester-based, interest-free payment program that allows students to finance tuition and fees over four monthly installments. Information regarding the tuition payment plan is available here.

 Corporate Payment Options

In a continuing effort to assist student with paying for college, Chatham University is pleased to offer several corporate related payment options. These payment options are available for students utilizing their employer's tuition assistance benefits.

 Final Clearance

All students must be financially cleared by the first payment due date of each semester in order to avoid a Late Financial Clearance Fee of $150.00. This can happen in one of three ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Tuition is paid in full by the due date (August 15th for the Fall semester and December 15th for the Spring semester)
  3. Student is enrolled in the Tuition Installment Program and has made the first payment prior to the first payment due date for each semester.
  4. Student is enrolled in the Corporate Payment Options Program prior to the first payment due date for each semester
 Student Refunds

Student refunds are issued 7-14 days after your student account develops a credit balance. Refunds will be processed electronically through Education Computer Systems, Inc. (ECSI) and deposited directly into your bank account. Paper checks will no longer be issued through the Student Accounts Office.

Please go to www.ecsi.net/gateway/cu-erefund.html and sign up to receive electronic refunds.

  • Choose your username and password
  • Set up three security questions and answers
  • Connect your refund account to your ECSI profile using your Heartland Key (provided in the Welcome email from ECSI)
  • Questions regarding the sign up process can be directed to ECSI via Live Chat, or by calling 844-760-6052

If you do not have a bank account, please consider opening one with a local bank to facilitate the eRefund process. You are not required to use a specific bank and may link to any U.S. bank checking or savings account. Certain local banks have incentives for students including Dollar Bank, which will deposit $25 for any student opening a new account. For more information on this specific offer, please visit http://dollarbank.com/chatham. Please feel free to visit other banks for more information on their promotions.

If you need further assistance with this process please use these important phone numbers:

  • Call ECSI at 844-760-6052 for help with entering your banking information
  • Call Dollar Bank at 800-828-5527 for help with opening a bank account
  • Call Chatham University Office of Student Accounts at 412-365-2719 concerning questions about your student account
 Student Health Insurance

Chatham University requires all full time students to carry health insurance. Students may provide proof of existing coverage or choose to enroll in the Student Health Insurance Plan by the end of the add/drop period of the semester. The University partners with UPMC Health Plan, providing students with in-network coverage at those medical facilities closest to the campus. Student Health insurance is offered that is not only affordable and easy to use but includes:

  • Preventative care
  • Coverage for all types of injuries, including sports and exercise injuries
  • MyHealth, an online health promotion program
  • eBenefits for online management
  • Out-of-area coverage while traveling

Information about the health insurance requirement, the Student Health Insurance Plan, and the waiver process is mailed to all students upon registration. Any student who would like to enroll in the Student Health Insurance Plan may do so by accessing the Student Health Insurance link on myChatham and completing the online enrollment process. Health insurance cards will be mailed to all enrolled students following the completion of this process.

A pending charge for the health insurance premium will be placed on the student account upon registration at full time status. If the student has alternate coverage and completes the online waiver by the waiver an offsetting credit will be posted to the student account. Any full time student who does not complete the waiver process will automatically be enrolled in the Chatham Student Health Insurance Plan, and will be responsible for all premium amounts charged to their student account.

The mission of Residence Life is to work collaboratively with all departments within Student Affairs to partner with students to create a comfortable, safety conscious, and enjoyable environment for all students within the residence halls. This environment is not only achieved through collaborative programming with Student Engagement, but also through having all community members taking an active role in upholding and adhering to community standards.

APPLYING FOR HOUSING

Students who intend to live on campus should have already:

  1. Paid the $150 non-refundable housing reservation fee to Student Accounts.
  2. Completed the online housing application by logging on to myChatham and selecting the housing button.
  3. Information regarding your housing assignment will be emailed to your Chatham University email account prior to move-in on January 4, 2019. If you have any questions please contact the Office of Residence Life at reslife@chatham.edu or (412) 365-1518.

MOVE-IN INFORMATION

All first-year students will be able to move into the residence halls starting on Friday, January 4th from 9am Noon or Sunday, January 6th from 10am-2pm.

Housing applications: Should be completed for students that have submitted the non-refundable $150 housing deposit. Visit myChatham and choose Student Housing. Housing applications received after December 1 will be processed on a rolling basis, but we cannot guarantee a specific date for housing placement notification or requested roommate matching.

Roommate Request Deadline: Students can submit a roommate request, however requests will be based on availability and openings. Otherwise, students will be matched based on the questionnaire in the online housing application. All roommate request must be mutual, meaning a request must be sent and then accepted by the requested roommate.

Housing Medical Accommodation Request Deadline: Students who would like to submit a medical accommodation request related to student housing or their meal plan are encouraged to do so by December 1. Review the Housing Medical Accommodation Request policy that you have been provided and submit the cover letter and Housing Disability Verification Form. For further information or instructions, contact Devin Fabian, assistant director of residence life, at dfabian@chatham.edu.

ON-CAMPUS LIVING OPTIONS

Chatham University maintains five residence halls for undergraduate students including Fickes Hall, Woodland Hall, Dilworth Hall, Rea House, and Laughlin House. Each residence hall offers secure, swipe access doors, laundry, and common study and social space. All charges for housing are applied directly to a student's account. Additionally, we encourage our first-year students to apply for one of our two Living Learning Communities (LLCs).

Upper-class and transfer students who prefer a more independent lifestyle may opt for apartment-style living on campus along Fifth Avenue if available. Chatham Apartments, Chung Apartments, Haber Apartments, Pelletreau Apartments, and Linzer Apartments offers residence life-supported independent living. Learn more about Chatham Resident Halls ▶

LIVING LEARNING COMMUNITIES

Living Learning Community Applications: All students can apply to be live within one of our Living Learning Communities (LLCs). These communities provide our students with a targeted experience in the topic of Women's Leadership or the Honors Program.

  • Honors LLC in Rea House: Applicants to the Honors LLC must be an accepted member of the Chatham Honors Program
  • Women's Leadership LLC in Laughlin House: All applicants must register for WGS101: Introduction to Women’s and Gender Studies in spring 2019 as a requirement of the LLC 

ATHLETICS

Chatham offers 16 NCAA Division III Varsity Athletic teams in eight women's sports and six men's sports. There are many ways to cheer on the Chatham Cougars whether you are an athlete or a fan!

Visit GoChathamCougars.com 

STUDENT ORGANIZATIONS

Chatham has over 40 student organizations and honor societies. When you complete your new student form on myChatham you will have the opportunity to select organizations you are interested in learning about.

Visit the Student Organizations page to learn about all the student organizations.

OPPORTUNITIES TO GET INVOLVED

  • Join a club or organization: Attend the spring Students Involvement Fair in January to learn more about campus activities.
  • Think about Leadership Opportunities!
    • Get involved with the Residence Hall Association! Contact the Office of Residence Life for more information.
    • Join us for Commuter and Transfer lunches and nights out. Each month you’ll receive an e-mail newsletter about upcoming events.
    • Be on the lookout for information regarding LEAD Chatham, designed specifically for first-year and sophomore students.
  • Save the date for the MLK Day celebrations – Friday, January 11 to Monday, January 14

CAREER DEVELOPMENT & STUDENT EMPLOYMENT

Start looking for an on campus job! Career Development offers many opportunities for students to work on campus. Follow the direction below to start learning about on campus positions:

  1. Visit https://chatham.joinhandshake.com/login
  2. Use your Chatham username and password to log in
  3. Click on Jobs, Internships, Volunteer Postings & More > Student Employment/Work Study tab for on campus position listings.
  4. Create your profile, upload your résumé, and apply for positions.

Career Development is available to help you update your résumé or prepare for interviews. Contact Career Development at careers@chatham.edu.

MULTICULTURAL AFFAIRS

The Office of Multicultural Affairs is responsible for leading efforts to build and sustain a diverse and culturally vibrant campus, which promotes multicultural education and student success and retention. Look for more information about campus Heritage Month Celebrations, Monthly Diversity Dialogues and other programs.

RISE Mentorship Program: The RISE (Retain, Involve, Strengthen, Excel) is a mentorship program for students of color that focuses on academic success, professionalism and leadership skills as well as fostering community. You will receive information via your Chatham Email address about enrolling in the RISE Mentorship Program. Students who enroll will move in early to campus and attend RISE orientation prior to the all-campus orientation. Transfer students are highly encouraged to participate in the RISE program.

To learn more about the Office of Multicultural Affairs and the RISE Mentorship Program, contact Dr. Randi Congleton at r.congleton@chatham.edu or (412) 365-2499.

CHATHAM TRADITIONS

Chatham is steeped in traditions. New & Transfer Student Orientation will be the first tradition you participate in as a Chatham student. Learn more about the many amazing events you have to look forward to during the academic year ▶

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ALCOHOL EDU & HAVEN – MANDATORY ONLINE PROGRAM

AlcoholEdu is a nationally recognized program and 36% of all first year students at America’s four year institutions participate. AlcoholEdu is designed for all students – whether you are a frequent drinker or a nondrinker. This educational tool will help prepare you for college life and will provide the University with important data on alcohol behaviors which can help Chatham gain grants and offer better program opportunities for students.

With data from the National Institute of Justice showing that one in five college women (and one in 16 men) will experience some form of non-consensual sexual activity by graduation, the widespread impact of sexual violence on students presents an urgent and pressing challenge for our nation’s campuses. Sexual Assault Prevention for Undergraduates addresses the critical issues of sexual assault, relationship violence, and stalking, which impact countless college students across the country.

  • Login instructions will be emailed to your Chatham email account and will be provided at Orientation. If you have completed these programs at a previous institution, please email Heather Black, Assistant Dean of Students at hblack@Chatham.edu or 412-365-2776.

STUDENT HONOR CODE

Honor is that principle by which we at Chatham form our code of living, working, and studying together. The standards of honor at Chatham require that all Chatham students act with intellectual independence, personal integrity, honesty in all relationships, and consideration for the rights and well-being of others. As citizens of the campus community focused on education, students must accept certain obligations that accrue by virtue of such citizenship. Consequently, students must adhere to community standards in accordance with the University's mission and expectations.

Individual rights are ensured to the degree that these rights require a respect for the rights of all within the community to the same extent. In accepting admission to Chatham University, undergraduate and graduate students automatically agree to be personally responsible in all matters pertaining to honor and pledge to abide by those rules, which are considered by the community, as part of its Honor Code.

While the University articulates specific community standards, both academic and social, the Honor Code is maintained through the acceptance of personal responsibility by each community member in their on and off campus behavior. This code has been established in order to protect a specialized environment conducive to learning which fosters shared responsibility, integrity, academic success, personal and professional growth, and responsible citizenship.

See the complete Honor Code ▶

IMPORTANT CONTACTS