Chatham University

New & Transfer Student Spring Orientation

JANUARY 3, 2020


Orientation is a great way to become acclimated to everything that the Chatham Community has to offer you. This program is designed to provide you with the tools to enhance you expereince here and to connect with fellow clasmates before school begins.  

January 3 Tentative Agenda:

9 am-Noon: Residence Hall Move-In and Free Time (finish up class registration, visit student accounts, meet with admissions or your academic advisor, etc.)

Noon-4 pm: Lunch and Orientation, including meeting your orientation leaders and information sessions

4-5 pm: Free time and optional tours (OLs can help you find your classes)

Prior to registering for New & Transfer Student Orientation, it is important that you review the New & Transfer Student Checklist and Important Dates.  The includes forms, important updates, and items you must complete for various campus departments.  

All students must register for orientation.  Registration is now live.  

 

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Orientation Checklist

    • Register for Orientation (by Dec. 20th):  New and Transfer Student Orientation is Friday, January 3rd and is a required event for new students.   Please register using the link above.  

    • Housing & Dining Medical Accommodation Request Deadline (Nov. 25) - Students who would like to submit a medical accommodation request related to student housing or their meal plan are encouraged to do so by 9:00 am on November 25th. Review the Medical Accommodation Request policy available on our website and submit a cover letter and the disability verification request form. For further information or instructions contact Devin Fabian, Assistant Director of Residence Life at dfabian@chatham.edu.

    • Housing Deposit & Application Priority Deadline (Dec. 2)- Housing applications are accepted on a rolling basis, however housing is only guaranteed for students submitting their reservation fee and completing their online housing application by December 2, 2019. Students applying after December 2nd will receive housing based on availability.

      • Living Learning Community Application Deadline - If you are interested in joining one of our Living Learning Communities (LLC), complete the LLC section of your housing application.
      • Roommate Request Deadline – Due to limited availability in housing, we cannot guarantee any specific roommate requests. Please contact reslife@chatham.edu with specific roommate questions.
      • Housing Announcements will be released on December 23rd for students who submitted their deposit and application before December 2nd. All other students who apply for housing after December 2nd will be placed and notified of their assignment by January 2nd.

    • Application for Commuter Student Status Chatham University has a two-year residency requirement; however, students who are living within 30 miles of campus with a parent/guardian can be exempted from this requirement. Gateway students are also exempt. Students who wish to commute must complete the Application for Commuter Student Status which can be accessed on my.chatham.edu. Once approved, you will be able to apply for a parking pass.
  • Med+ Proctor (Jan. 1st): All students are required to submit health information and immunization record information by January 1, 2020, through a secure web-based software platform called Med+Proctor, which will become part of your health record in the Office of Student Health Services.  You will be receiving an e-mail to your Chatham University e-mail account from Med+Proctor shortly after you deposit prompting you to set-up your account, where you will complete and upload the required health and immunization record information. You will need to log in, create an account, and have information verified by your doctor's office.  Please be sure to check your Chatham e-mail account regularly (including clutter and junk folders) for this.  
  • AlcoholEdu & Sexual Assault Prevention Online Modules (Jan. 3rd): Students will receive an email with instructions for completing these two required online modules.  Emails will be sent in the beginning of December and the modules must be completed prior to Orientation on January 3rd

 

Student Services is made up of three individual departments: Financial Aid, Registrar, and Student Accounts. Conveniently located together on the first floor of Braun Hall, representatives from each department are available to serve you Monday through Friday, 8:00 a.m. to 5:00 p.m. Extended business hours are also available during peak periods throughout the year. Our goal is to provide all students with outstanding customer service and we want to help you as much as possible throughout your time at Chatham. Whether it is applying for financial aid assistance, registering for classes, or paying your bill, we are here for you.

FINANCIAL AID

All students who would like to be considered for financial aid need to complete the Free Application for Federal Student Aid (FAFSA).

 Free Application for Federal Student Aid (FAFSA)
  1. FAFSA must be completed online
  2. A Federal Student Aid (FSA) ID is required to electronically sign the FAFSA
  3. FSA IDs can be requested online here
  4. Chatham's School Code: 003244
 Federal Direct Stafford Loan Master Promissory Note (MPN)
  1. Apply online at https://studentloans.gov
  2. The lender for the Federal Direct Stafford loan is the United States Department of Education
  3. You will need to use your FSA ID to electronically sign the MPN
  4. The Direct Loan MPN does not need to be completed each year
  5. 4.66% Fixed Interest Rate (based on 2015-2016 rate)
  6. Loans have a Loan Origination and Default Fee which is retained by the lender. This rate typically changes in July of each year. Before 10/1/15, the fee will be 1.073%. On and after 10/1/15 the fee will be 1.068%.
  7. Students must be enrolled at least half-time (6 credits) to be eligible for Federal loans
  8. The Stafford loan is deferred while you are enrolled at least half-time and offers a six-month grace period
 Federal Direct Loan Entrance Counseling
  1. A loan tutorial that provides important information to students and explains their rights and responsibilities as a student loan borrower
  2. The entrance counseling may be is completed online at https://studentloans.gov

UNIVERSITY REGISTRAR

The University Registrar's Office is located on the first floor of Braun Hall, Room 101, and is open Monday through Friday, 8:00 a.m. to 5:00 p.m. You can contact the Registrar at registrar@chatham.edu or 412-365-2963.

 The University Registrar's Office provides several types of academic services to students:
  • Forms processing
  • Drop/Add (must be able to document an exception to normal portal registration)
  • Independent Study Proposal (must include syllabus and all required signatures)
  • Leave of Absence (must be processed before the first day of the semester)
  • Major/Minor/Catalog Change Declarations
  • Pass/Fail Grading Declaration (must be declared before add/drop deadline)
  • Retroactive Petitions
  • Study at Another Institution
  • Withdrawal
  • Conferring student records for those who complete degree requirements and submit an application
  • Enrollment verifications via student self-service on myChatham
  • FERPA (Family Educational Rights and Privacy Act) compliance
  • Grades processing
  • Issuing of diplomas for cleared students
  • Processing registrations and drop/add transactions for credit courses
  • Providing copies of unofficial transcripts via myChatham and assisting students in obtaining official transcripts
  • Publishing the schedule of classes and the final examination schedule
  • Re-enrollment advising

Note: Course registration is done online via the Student Portal: https://portal.chatham.edu/.

STUDENT ACCOUNTS

The Student Accounts Office manages the billing and collection of tuition, room, board, fees, and other university related charges. Upon acceptance to Chatham University a student account will be established for you. Your student account will be used to process the billing and payment of tuition and other fees related to your enrollment at Chatham. As a student it is important for you to understand the student account process as well as the importance of paying your account on time. To assist you in understanding this process, we are providing the following billing and payment information.

 24 Hour Access
  • Access the Student Portal
  • Enter username and password
  • Select the My Student Account at the top of the page
 Make Payments

You may make your payments in one of four ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Call the Student Accounts Office at 412-365-2719 and pay by phone with a credit card* or debit card*
  3. Stop by the Office of Student Accounts on the first floor of Braun Hall and pay by cash, check, credit card*, or debit card*
  4. Mail a check payment to: Chatham University, Office of Student Accounts, Woodland Road, Pittsburgh, PA 15232

*Please be aware that there is a 2% processing fee on the total payment amount for all credit card and debit card transactions. This is true for payments completed on the Portal as well as in the office. Credit Cards accepted are: MasterCard, Visa, Discover, and American Express.

 Tuition Payment Plan

The Chatham University Tuition Payment Plan is a semester-based, interest-free payment program that allows students to finance tuition and fees over four monthly installments. Information regarding the tuition payment plan is available here.

 Corporate Payment Options

In a continuing effort to assist student with paying for college, Chatham University is pleased to offer several corporate related payment options. These payment options are available for students utilizing their employer's tuition assistance benefits.

 Final Clearance

All students must be financially cleared by the first payment due date of each semester in order to avoid a Late Financial Clearance Fee of $150.00. This can happen in one of three ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Tuition is paid in full by the due date (August 15th for the Fall semester and December 15th for the Spring semester)
  3. Student is enrolled in the Tuition Installment Program and has made the first payment prior to the first payment due date for each semester.
  4. Student is enrolled in the Corporate Payment Options Program prior to the first payment due date for each semester
 Student Refunds

Student refunds are issued 7-14 days after your student account develops a credit balance. Refunds will be processed electronically through Education Computer Systems, Inc. (ECSI) and deposited directly into your bank account. Paper checks will no longer be issued through the Student Accounts Office.

Please go to www.ecsi.net/gateway/cu-erefund.html and sign up to receive electronic refunds.

  • Choose your username and password
  • Set up three security questions and answers
  • Connect your refund account to your ECSI profile using your Heartland Key (provided in the Welcome email from ECSI)
  • Questions regarding the sign up process can be directed to ECSI via Live Chat, or by calling 844-760-6052

If you do not have a bank account, please consider opening one with a local bank to facilitate the eRefund process. You are not required to use a specific bank and may link to any U.S. bank checking or savings account. Certain local banks have incentives for students including Dollar Bank, which will deposit $25 for any student opening a new account. For more information on this specific offer, please visit http://dollarbank.com/chatham. Please feel free to visit other banks for more information on their promotions.

If you need further assistance with this process please use these important phone numbers:

  • Call ECSI at 844-760-6052 for help with entering your banking information
  • Call Dollar Bank at 800-828-5527 for help with opening a bank account
  • Call Chatham University Office of Student Accounts at 412-365-2719 concerning questions about your student account
 Student Health Insurance

Chatham University requires all full time students to carry health insurance. Students may provide proof of existing coverage or choose to enroll in the Student Health Insurance Plan by the end of the add/drop period of the semester. The University partners with UPMC Health Plan, providing students with in-network coverage at those medical facilities closest to the campus. Student Health insurance is offered that is not only affordable and easy to use but includes:

  • Preventative care
  • Coverage for all types of injuries, including sports and exercise injuries
  • MyHealth, an online health promotion program
  • eBenefits for online management
  • Out-of-area coverage while traveling

Information about the health insurance requirement, the Student Health Insurance Plan, and the waiver process is mailed to all students upon registration. Any student who would like to enroll in the Student Health Insurance Plan may do so by accessing the Student Health Insurance link on myChatham and completing the online enrollment process. Health insurance cards will be mailed to all enrolled students following the completion of this process.

A pending charge for the health insurance premium will be placed on the student account upon registration at full time status. If the student has alternate coverage and completes the online waiver by the waiver an offsetting credit will be posted to the student account. Any full time student who does not complete the waiver process will automatically be enrolled in the Chatham Student Health Insurance Plan, and will be responsible for all premium amounts charged to their student account.

The Office of Residence Life is a member of the Division of Student Affairs and is responsible for managing student housing and the residential experience here at Chatham University. Student Affairs' mission is to work in a collaborative spirit with the campus community to encourage the learning and success of all Chatham University students through student-centered values, actions and outcomes. 

APPLYING FOR HOUSING

Students who intend to live on campus should have already:

  1. Paid the $150 non-refundable housing reservation fee via Admissions (in addition to your tuition deposit).  
  2. Completed the online housing application through the student housing portal by December 2nd for priority consideration. Students who have paid the housing deposit will receive an e-mail to their Chatham e-mail account with further instructions on how to log-in and complete the application.
  3. Information regarding room assignments will be sent to your Chatham e-mail address. Students who submitted their deposit before December 2nd will be notified by December 23rd. Any students who submitted their deposit after December 2nd will be notified by January 2nd.

MOVE-IN INFORMATION

All first-year students will be able to move into the residence halls starting on Friday, January 3rd from 9:00 a.m. and Noon. The Office of Residence Life - Student Affairs will communicate specific move-in information to students through their Chatham e-mail when they receive their housing assignment.

ON-CAMPUS LIVING OPTIONS

Chatham University maintains five traditional residence halls for undergraduate students including Fickes Hall, Woodland Hall, Dilworth Hall, Rea House, and Laughlin House. Each residence hall offers secure, swipe access doors, laundry, and common study and social space. All charges for housing are applied directly to a student's account. Additionally, we encourage our students to apply for one of our two Living Learning Communities (LLCs).

 

ATHLETICS

Chatham offers 16 NCAA Division III Varsity Athletic teams in eight women's sports and six men's sports. There are many ways to cheer on the Chatham Cougars whether you are an athlete or a fan!

Visit GoChathamCougars.com 

STUDENT ORGANIZATIONS

Chatham has over 40 student organizations and honor societies. When you complete your new student form on myChatham you will have the opportunity to select organizations you are interested in learning about.

Visit the Student Organizations page to learn about the organizations and clubs.  Feel free to reach out directly to the officers listed to fin out how to get involved.  

Community Service, Civic Engagement & Leadership Opportunities
Chatham provides a plethora of opportunities that allow students to explore and develop a personal leadership style, promote social change and gain meaningful experiences within the Pittsburgh Community. Programs include Emerging Leaders retreat, and the Women of the World (WOW) retreat as well as regular community service events. For more information, contact Emily Fidago, Associate Director of Student Engagement at 412-365-1527 or efidago@chatham.edu.

CAREER DEVELOPMENT & STUDENT EMPLOYMENT

Start looking for an on campus job! There are many opportunities for students to gain valuable work experience right here on campus. Follow the directions below to start learning about on campus positions:

  1. Using your Chatham username and password, log in to Handshake, Chatham's Career Management Portal:https://chatham.joinhandshake.com/login
  2. Click on Jobs, and under "What" type in "Chatham University Student Employment"
  3. Create your profile, upload your résumé, and apply for positions.

Career Development is available to help you update your résumé or prepare for interviews. Contact Career Development at careers@chatham.edu or visit us on the web at https://www.chatham.edu/careerdev/ or schedule an appointment via Handshake.

 

MULTICULTURAL AFFAIRS

The Office of Multicultural Affairs is responsible for leading efforts to build and sustain a diverse and culturally vibrant campus, which promotes multicultural education and student success and retention. Look for more information about campus Heritage Month Celebrations, Monthly Diversity Dialogues and other programs.

RISE Mentorship Program: The RISE (Retain, Involve, Strengthen, Excel) is a mentorship program for students of color that focuses on academic success, professionalism and leadership skills as well as fostering community. You will receive information via your Chatham Email address about enrolling in the RISE Mentorship Program. Students who enroll will move in early to campus and attend RISE orientation prior to the all-campus orientation. Transfer students are highly encouraged to participate in the RISE program.

To learn more about the Office of Multicultural Affairs and the RISE Mentorship Program, contact Dr. Randi Congleton at r.congleton@chatham.edu or (412) 365-2499.

ALCOHOL EDU & SEXUAL ASSAULT PREVENTION - MANDATORY ONLINE PROGRAM

AlcoholEdu and Sexual Assault Prevention are mandatory online programs that must be completed prior to Orientation. AlcoholEdu is a nationally recognized program and 36% of all first year students at America's four-year institutions participate. AlcoholEdu is designed for all students, whether you are a frequent drinker or a non-drinker. This educational tool will help prepare you for college life and will provide the University with important data on alcohol behaviors which can help Chatham gain grants and offer better program opportunities for students.

With data from the National Institute of Justice showing that one in five college women (and one in 16 men) will experience some form of non-consensual sexual activity by graduation, the widespread impact of sexual violence on students presents an urgent and pressing challenge for our nation's campuses. Sexual Assault Prevention addresses the critical issues of sexual assault, relationship violence, and stalking, which impact countless college students across the country.

All students will receive an introductory e-mail in July along with instructions for completing the course. You must complete the first phase of the course by January 3rd before beginning orientation.

STUDENT HONOR CODE

Honor is that principle by which we at Chatham form our code of living, working, and studying together. The standards of honor at Chatham require that all Chatham students act with intellectual independence, personal integrity, honesty in all relationships, and consideration for the rights and well-being of others. As citizens of the campus community focused on education, students must accept certain obligations that accrue by virtue of such citizenship. Consequently, students must adhere to community standards in accordance with the University's mission and expectations.

Individual rights are ensured to the degree that these rights require a respect for the rights of all within the community to the same extent. In accepting admission to Chatham University, undergraduate and graduate students automatically agree to be personally responsible in all matters pertaining to honor and pledge to abide by those rules, which are considered by the community, as part of its Honor Code.

While the University articulates specific community standards, both academic and social, the Honor Code is maintained through the acceptance of personal responsibility by each community member in their on and off campus behavior. This code has been established in order to protect a specialized environment conducive to learning which fosters shared responsibility, integrity, academic success, personal and professional growth, and responsible citizenship.

See the complete Honor Code ▶

IMPORTANT CONTACTS