Chatham University

Registering Your Internship

+How to Register Your Upcoming Internship for Academic Credit

In order to receive academic credit for an internship, you must complete the following two steps prior to the add/drop deadline of the academic semester you wish to do the internship (refer to the upcoming deadlines listed in the chart below):

  1. Enroll for the internship course through portal or by completing an add/drop form through the registrar’s office.
    • For every 1 credit you wish to earn, it is 40 hours of interning at the site within the semester you are registered for.
    • NOTE: For summer sessions, typically you will need to fill out an add/drop form.
  2. Complete an Internship Learning Agreement via DocuSign before the add/drop deadline of the semester you are enrolled for the internship course, and prior to the start of your internship (specific instructions and tutorial video below).

+What is the Internship Learning Agreement?

The Internship Learning Agreement represents a contract between the student, site, and faculty supervisor. The purpose of this contract is to ensure that everyone involved is in agreement about the student's learning objectives and internship requirements, and to make certain the student receives a high-quality internship experience that provides academically viable, hands-on, field-related learning. This document should be referred to often throughout the internship experience by the student, Faculty Supervisor, and Site Supervisor. The Internship Learning Agreement is processed online through DocuSign and the link can be found on my.Chatham under the Career Development section of Documents and Forms.

+Before Moving Forward with the Internship Registration…

  1. Obtain a copy of the internship position description from your internship site (Site Supervisor).
  2. Confirm that the internship is related to your major and/or career goals.
  3. Make sure that your Academic Advisor approves your internship as an academic credit experience.
  4. Ask a professor to serve as your Faculty Supervisor for the internship. (Your Academic Advisor can serve as your Faculty Supervisor).
  5. Develop at least three learning objectives (what you hope to accomplish) for your internship in consultation with your Faculty Supervisor and based on the internship position description you have obtained and shared with your Faculty Supervisor.
  6. Identify an academic project in consultation with your Faculty Supervisor to submit for consideration when s/he assigns a grade for the internship.
  7. Gather all information using the Internship Learning Agreement Sample and have it reviewed by your Faculty Supervisor before starting the agreement in DocuSign (it’s the same thing). NOTE: Once you start the agreement in DocuSign, you must finish it completely at that time.

+How to Complete the Internship Learning Agreement

  1. Before starting your Internship Learning Agreement through DocuSign:
    • Refer to the Internship Learning Agreement Sample
    • Using the SAMPLE, gather all of the information you need prior to completing the online version in DocuSign. As mentioned above, once you start the agreement in DocuSign, you must finish it at that time and cannot go back later to make additions or changes.
  2. Once you have the information you need to complete the agreement, visit my.chatham, Documents and Forms, Career Development and look for "Internship Learning Agreement" (use the international version if international student or completing an internship abroad). These links in my.chatham will take you directly to a pre-developed agreement form in DocuSign (identical to the sample).
  3. Filling out the Internship Learning Agreement in DocuSign:
    • On the first page, fill out the names and emails of the required signers and hit "begin signing." (You do NOT need to enter Crystal Vietmeier’s information, as the system already knows to deliver the agreement to her last for final approval.)
    • On the next screen you may need to hit "continue" to start filling out the agreement.
    • NOTE: When completing the agreement, be sure to complete all required fields/boxes (in red) or else it will not go through to the next signer.
    • Once it is complete, click the highlighted button by "Student Signature" to sign, and then hit "Finish." (If you don’t see the "Finish" button after signing, this means something was not filled out, and you must go back through and complete every field.)
    • Once you hit "Finish", the agreement will automatically go to the next assigned signer via e-mail. Your signers will receive an email from DocuSign one at a time. They will just need to click a button to review, and then click another button to sign.

+You’re Officially Registered! What’s Next?

  • Each signer will receive an email from DocuSign stating that your agreement has been signed and completed. Be sure to save a PDF copy of your final agreement to refer back to throughout your internship - you will need this!
  • The Career Development Office will send a copy of your final agreement to the registrar's office to finalize your internship registration. NOTE: If they do not receive your agreement by add/drop deadline, your internship course will automatically be dropped.
  • Prior to starting your internship, you will be required to attend an Internship Preparation Workshop offered by Career Development at the end and beginning of each semester. This requirement is part of the internship course.
  • At the start of your internship, Career Development will send you a "welcome communication" that will explain your internship requirements and what to expect throughout the semester.

+Requirements for Earning a Passing Grade

In order to earn a passing grade (P or LP) for your internship course, the following is expected:

  • Attend a one-hour Internship Preparation Workshop through Career Development prior to starting your internship.
  • Complete a pre-internship assessment of your professional competencies online.
  • Complete 40 hours of internship work times the number of credits you are registered for by the end of the semester.
  • Maintain on-going communication throughout the semester with your Faculty Supervisor.
  • Submit a substantive academic project (as listed on your internship learning agreement) to your Faculty Supervisor by the deadline(s) provided to you.
  • Attend a one-hour internship reflection group at the end of the semester.
  • Complete a post-internship assessment of your internship experience at the end of the semester.
  • Receive positive performance evaluations from your Internship Site Supervisor. Your Site Supervisor will be asked to evaluate your performance through online evaluations and will discuss each of these with you throughout the semester. The online evaluations will be sent to your Faculty Supervisor and will be a key factor in determining your final pass/fail grade for the internship.

Learn By Video

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Internship Deadlines

If you want to do your internship during... Deadline to Submit Internship Learning Agreement (via DocuSign) Add/Drop Deadline (Last Day to Enroll for Course)
Summer (14 week term)
May 22, 2017 - August 25, 2017
May 26, 2017 May 30, 2017
Summer (1st 7-week term)
May 22, 2017 - July 7, 2017
May 26, 2017 May 30, 2017
Summer (2nd 7-week term)
July 10, 2017 - August 25, 2017
July 14, 2017 July 17, 2017

For questions related to the internship requirements or process, please contact the Career Development Office at careers@chatham.edu or 412-365-1209.