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2021 COVID-19 Protocols

Please note that all protocols are subject to change for 2022 and will be updated as we continue to work through planning for the Sustainable Leadership Academy. 

Email Kelly Henderson, Sustainable Leadership Academy Director, at khenderson@chatham.edu with any questions or concerns.


 

Pre-Program Protocols

Before attending the Sustainable Leadership Academy, all families must sign a consent form that confirms they read the protocols and are willing to comply. This consent form will be sent out via our CampBrain (registration site) a few weeks before the Sustainable Leadership Academy begins. Due to COVID-19, if the program has to switch to a virtual program, program costs will be decreased and a percentage equivalent to program room and board will be refunded to all participants. If you choose to withdraw from the program, in the event of a program switch to virtual format, you can request a full refund up to July 1st after that decision has been made.

  • All program participants must begin to self-quarantine 5 days prior to the administering of their pre-camp COVID-19 test. During the quarantine, we ask that the SLA participant avoid physical contact with anyone outside of their household, unless absolutely necessary. In addition, we ask other household members to take appropriate prevention measures (wearing a mask, staying 6 feet away from other people, and washing hands with soap and water frequently) during the camper’s quarantine period. SLA staff will also be required to quarantine. All program participants and staff should avoid any non-essential travel for the entire quarantine period. If travel outside of the home is absolutely necessary, a face mask should be worn at all times. Persons who have been fully vaccinated (two weeks following receipt of final dose) by the day before arrival at the Sustainable Leadership Academy program are not required to complete the pre-program self-quarantine.
  • During the quarantine period, all program participants and staff should self-monitor for symptoms related to COVID-19 and check their temperature daily. Upon arrival at Chatham, we will be asking that all parents and staff members over 18 years of age sign an acknowledgement that this was completed each day. All program participants and staff will be required to be completely symptom-free for at least 24 hours prior to their arrival at Chatham without the use of any medication.
  • All program participants must have either (1) a negative PCR COVID-19 test that was conducted no earlier than 5 days and no later than 3 days prior to arrival at Chatham and share their results with the Sustainable Leadership Academy Director prior to arrival or (2) a record of full vaccination (two weeks from final done) by the day before arrival shared with the Sustainable Leadership Academy Director prior to arrival. Only participants and staff who provide negative results or record of vaccination will be permitted to check in for the program—no exceptions. 
  • Participants traveling from state-to-state as part of a vacation before the Sustainable Leadership Academy or while traveling to Chatham must follow CDC guidelines. Participants who reside in locations far outside of the Pittsburgh area are encouraged to explore local arrangements for any CDC required quarantine (if applicable), or make arrangements to drive to the Sustainable Leadership Academy while minimizing their exposure to anyone outside their household. Please check CDC travel guidelines for updated expectations. If flying, at this time nothing special is required of any vaccinated participants. If you are not vaccinated and are flying to the Sustainable Leadership Academy, after landing in Pittsburgh we require you to please shelter in place for 5 days and then provide a negative Covid test. Chatham will not provide this Covid test.  
  • A Chatham shuttle, utilizing Covid-protocols, will be available to bring participants to the Eden Hall Campus from the Shadyside Chatham Campus for the program start day.
  • Stay home if feeling sick, no matter how mild (or whatever) the symptoms.

 

Arrival to and Departure from the Sustainable Leadership Academy

The specific details and logistics around drop-off and pick-up, i.e., assigned times, meeting locations, etc., will be shared with our families closer to the start of the program. You can expect a careful and responsible check-in/out process that supports the stable environment we are trying to create and maintain.

Upon arrival at Chatham, we will be performing a health screening for everyone in the car. This includes temperature checks and a questionnaire around COVID-19 symptoms experienced in the past 24 hours and any known exposures to someone who has tested positive for COVID-19 within the last 14 days. Any participant or staff member who has experienced any COVID-related symptom(s) will be directed to a local medical facility to determine whether their arrival at Chatham needs to be delayed.

Prior to the health screenings, we will ask you to sign an acknowledgement confirming that all pre-program requirements of quarantine and self-screening for symptoms were completed (in addition to having received a negative COVID-19 test/showing proof of vaccination for the participant). We will only be allowing the program participant and one pre-registered guest to leave the car. 

After you return home from bringing your participant to the SLA, we ask for your continued partnership by keeping us informed if anyone at home develops any symptoms of or tests positive for COVID-19.

We also ask that after your camper has returned home to keep us informed if anyone at home develops any symptoms of or tests positive for, COVID-19. We recommend participants get screened for COVID-19 when they return home.


 

Health and Safety Protocols at the Sustainable Leadership Academy

The SLA will operate as a closed campus or bubbleonce our participants and staff arrive, they will not be allowed to leave. We will operate our program without trips and experiences outside of Chatham and will instead, run meaningful and exciting programs limited to Chatham’s 3 campuses in the Pittsburgh area. Visitors will not be permitted. 

For any number of reasons, campers and/or staff members may need to leave our stable environment, i.e., for receiving additional medical care. In such instances, we will carefully welcome that member back into the community, as long as a proper face covering was worn, physical distance was kept, and exposure risk was at a minimum.

To protect the health of our program participants, staff, and community the following protocols will be followed. Please understand that these protocols are subject to change based on Chatham University protocols and recommendations from the CDC and the American Camp Association. 

  • Participants must wear a mask inside campus buildings and outside if physical distancing cannot be maintained. Please read Mask Requirements below. Please read Mask Accommodations below if your camper is unable to wear a mask
  • Maintain physical distance (~ 6 feet) from others whenever possible.
  • Participants will be sorted into pods for all activities. This will allow for participants to engage in team building activities, in-person dialogue exercises and on-campus experiential learning activities with minimal exposure to other participants.
  • Participants will have frequent hand washing/sanitizing breaks and must sanitize when coming in the room after being in a different space (restroom, lunch, etc.)
  • Classrooms will be sanitized daily and counselors and participants will be asked to help sanitize their spaces throughout the day.
  • The Sustainable Leadership Academy will attempt to limit material sharing whenever possible. If this is not possible, materials will be sanitized between uses.
  • Participants are expected to complete a daily temperature check upon arrival at breakfast each day. Counselors will be stationed at the dining hall entry desk to perform temperature checks. Staff will also be required to do a daily health screening, as well as pre-program COVID testing unless vaccinated.
  • Stay in your dorm if feeling sick, no matter how mild (or whatever) the symptoms. Call SLA Director Kelly Henderson at 203-536-9918 for further instructions.
  • Stay in your dorm (and follow contact tracing directions, to be provided by SLA Director, Kelly Henderson) if exposed to someone with a positive COVID test.
  • Meal protocols and Quarantine Guidelines are below. The Chatham University COVID-19 site is also linked at the bottom.

**These protocols will be updated as we continue to work through planning for the Sustainable Leadership Academy.

Please reach out to Kelly Henderson, Sustainable Leadership Academy Director, at khenderson@chatham.edu with any questions or concerns.


 

Health and Safety Protocols at Chatham University

The following are Chatham University’s Covid-19 protocols. The Sustainable Leadership Academy will be adapting and following all of these rules, as well as monitoring recommendations from the CDC and the American Camp Association.

To protect the health of each other, everyone on campus should:  

  1. Wear a mask inside campus buildings and outside if physical distancing cannot be maintained. 
  2. Maintain physical distance (~ 6 feet) from others whenever possible.
  3. Complete their daily temperature check every day before engaging in activity on campus or entering any buildings on campus. (*This applies to Chatham staff)
  4. Wash or sanitize hands prior to entering and when leaving classrooms, residence halls or offices. 
  5. Wipe down (with provided disinfecting wipes) office or classroom surfaces prior to use. 
  6. Stay home if feeling sick, no matter how mild (or whatever) the symptoms. 
  7. Stay home (and follow contact tracing directions) if exposed to someone with a positive COVID test. 

These protocols and requirements may be subject to change based on updated health guidelines and the status of campus operations. 


 

Mask Requirements

Indoors at all times, including: 

  • In classrooms
  • In common areas
  • In public spaces like the library, gym, or dining hall (when not eating)
  • When meeting with at least one other person, even if people are sitting six feet apart
  • When traveling from classroom to restroom, etc.
  • And, when outside on narrow sidewalks, walkways and in crowded places. 

Masks are not required when outside and can maintain social distancing of six feet or more.

Mask Accommodations

If masks are not an option for medical or religious reasons, the use of a face shield is a viable alternative. If a face shield is still not acceptable for accommodations under Title VII or the Americans with Disabilities Act (ADA), families should contact Kelly Henderson (Sustainable Leadership Academy Director) at khenderson@chatham.edu.

Mask Best Practices

  • Mask must cover your nose and mouth.
  • Disposable, reusable, purchased, and homemade masks are all acceptable. Pick one that’s comfortable for you, can stay on your face without you holding it here, and store it in a clean place when not in use.
  • Reusable masks should be washed daily at least. There are laundry facilities in the Eden Hall Orchard Hall dormitory, where all participants will live during this program.
  • Guests, visitors and contractors are also required to wear masks.
  • Avoid touching the eyes, nose, and mouth when putting on or removing your mask.
  • Practice hand hygiene before and after handling the mask. Wash your hands with soap and water for at least 20 seconds. If you use hand sanitizer, it should be alcohol-based and contain at least 60% alcohol.
  • The mask does not diminish the importance of other preventive measures, such as social distancing and hand hygiene.

 

In Dining Halls

In order to promote safety in the dining areas, a number of changes are being put into place.

  • Masks must be worn at all times, except when seated at a table and eating.
  • Lunch dining times will be staggered if needed to adequately serve all program participants, while maintaining social distancing.
  • Due to timing, all made-to-order stations will be changed into prepared items and feature an all-in-one meal.
  • Eating and servery areas have been reconfigured. Tables and chairs were set up as advised by Allegheny County Health Department and CDC requirements. It is forbidden to move any tables or chairs at any time. Seating in Chatham dining halls is reduced capacity and the number of chairs per table is reduced. Dining tables are on a GREEN = GO (disinfected), RED = STOP (needs cleaned) system, where guests can flip to red when finished dining.
  • Beverages remain self-served, but we have an adjusted disinfecting schedule, and will purchase equipment, where possible, to make beverages touchlessly dispensed.
  • We’ve made the decision to move to all disposable plates, napkins, and cutlery. All of the items, including cutlery and appropriate condiments, will be served with your food at each station.
  • There is a one-way aisle into the dining space and a one-way aisle out.

 

In Dormitories

  • Adhere to all move-in and move-out policies and restrictions, which includes only bringing and registering one (1) guest to assist you. Anyone assisting a resident with moving must receive a daily health screening by Sustainable Leadership Academy staff before entering a campus building, are required to wear a mask at all times, and are limited to no more than one hour.
  • Residence Halls have communal bathroom occupancy limits. These occupancy limits are clearly posted on each bathroom door and residents are expected to adhere to the occupancy limits established to the best of their ability.
  • Lounges and community spaces in the residence halls may be closed or have occupancy restrictions imposed. Residents must adhere to lounge/community spaces closures and any posted occupancy restrictions at all times.
  • Adhere to occupancy restrictions for residence hall rooms and apartments. All rooms at Eden Hall’s Orchard Hall dorm are single occupant rooms, which must adhere to no more than 2 residents, including the room’s resident, at a time.
  • Face masks must be worn in all public spaces. This includes residence hall and apartment stairwells, hallways, laundry rooms, community kitchens, lounges/community spaces, and communal bathrooms. Masks must be worn outside when 6 feet of physical distancing cannot be maintained. Masks will not be required when you are inside your residence hall room.
  • Complete daily health screenings by having your temperature taken at breakfast. Follow any guidance or instructions you receive due to these screenings. Daily health screens include temperature and symptoms check.

 

Quarantine Guidelines

If a participant in the Sustainable Leadership Academy receives a positive COVID test during the program, according to university policies, they must quarantine for a minimum of 10 days. Since this is longer than the full camp program, the participant will be: (1) sent home with a refund prorated to the day of departure to complete their quarantine if they live within 50 miles of campus, or (2) quarantine in place in a Chatham dorm for 10 days and continue participating in the program virtually, to whatever extent is possible, before they can safely travel home. The participant will be charged for room and board for any days their quarantine extends past the program end date. Chatham staff supervision will be provided if needed in this scenario. These quarantine guidelines also apply to any close contacts of an individual with a positive COVID case, unless that close contact is vaccinated.

The person who tests positive will participate in a contact tracing interview (required for positive cases) with Chatham and Allegheny County Health Department (ACHD). Please see the Chatham University COVID-19 site for more information on contact tracing.

Participants should provide updates to Chatham on whether you become symptomatic immediately. Call the Day Camp Director at phone: 412-365-2416.


 

Vaccination

Persons who have been fully vaccinated (two weeks following receipt of final dose) by the day before arrival at the Sustainable Leadership Academy program are not required to complete the pre-program self-quarantine.

Vaccinated persons who have come into close contact with a person with a positive COVID-19 test during the SLA are not required to be sent home if they 1) have been fully vaccinated (two weeks following receipt of final dose), 2) are within three months of the last dose, and 3) have remained asymptomatic since the current COVID-19 exposure. If any of those three conditions are not met, they must be sent home even if vaccinated. This is in line with guidance from the CDC.