Chatham University

New & Transfer Student Orientation

August 23-27, 2017

Check back to this site for up to date information
And to Register for Orientation

Welcome to New & Transfer Student Orientation! The first of several traditions you will have the chance to take part in during your time at Chatham University. Orientation is a great way to become acclimated to everything that the Chatham Community has to offer you. This program is designed to provide you with the tools to enhance your experience here. Orientation is designed to offer you the chance to connect with fellow classmates before the school term begins making it easier to walk into a classroom full of people you've already met and have spent some time with.

New & Transfer Student Orientation is a crucial in getting to know Chatham University and all of its rich resources. It will help you learn more about Chatham, how to navigate campus services, realize the importance of fully engaging inside and outside the classroom, meet new people, and much more. Prior to registering for New & Transfer Student Orientation, it is important that you review the New & Transfer Student Checklist and Important Dates. This includes forms, important updates, and items you must complete from various campus departments.

APRIL
HOUSING APPLICATIONS GO LIVE
Promissory notes and entrance counseling for student loans begins mid-April. Must be completed by July 1st.
If you haven't already done so, sign up to attend a New Student Registration Day.


May
May 1st - national tuition deposit deadline.
FAFSA Deadline for PA residents
Housing Deposit & Application Priority Deadline – Housing applications are accepted on a rolling basis, however housing is guaranteed for those who submit their deposit and complete their online housing application by May 1st. Students who do this will receive their exact housing assignment and roommate information by May 31st. All other students who apply for housing after this date will be placed based on what is available and will be notified of their housing assignment by late July.
Living Learning Community Application Deadline - If you are interested in being considered for one of our Living Learning Communities (LLC) complete the LLC section of your housing application by May 1st.


May 5
Housing Medical Accommodation Request Deadline - Students who would like to submit a medical accommodation request related to student housing or their meal plan are encouraged to do so by May 5th. Review the Housing Medical Accommodation Request policy that you have been provided and submit the cover letter and disability verification request form. For further information or instructions contact Shawn McQuillan, Director of Residence Life & Student Activities at s.mcquillan@chatham.edu.


May 15
Roommate Request Deadline - If you would like to request a specific roommate all roommate requests are due by May 15th. Roommate request must be mutual.


June
June 1st Announcement of housing assignments will be made for those who submitted their application by May 1st.
Become a Bonner Leader! Earn federal work study funds while serving in the local community. Learn more and apply at https://www.chatham.edu/campuslife/bonner/. Applications due July 1st.
Send in final official transcripts from your high school and all colleges attended.
Submit Advanced Placement (AP) test scores, if applicable
Submit dual enrollment/Post-Secondary Education Option (PSEO) college transcripts, if applicable
Submit your International Baccalaureate Diploma/Certificate, if applicable
Notify your admission counselor and the Office of Financial Services of any additional outside scholarships you receive. You'll want to make sure that you have funds sent to the financial aid office to credit your account before tuition bills are sent out.
Ensure that your appointments are schedule to meet with you physician to complete your Medical Forms via Med+Proctor (https://medproctor.com/).


July 1
Begin to research book purchasing options for fall classes. If you know your course schedule, you can find required textbooks at http://www.bkstr.com/chathamstore/home/en
Complete Master Promissory Notes and Entrance Counseling by July 1.
Complete the Verification process with Financial Aid if required by July 1 and submit tax information.
Deposited and students that are registered for Fall 2017 classes can begin enrolling in Student Health Insurance coverage after July 1, 2017


JULY 15
Tuition statements are mailed by mid-July to all registered students.
Families can begin their payment planning with the Office of Student Accounts.
Student housing assignments will be emailed out to registered students by the end of July. Priority housing options are based on registration date.
Meal Plans - be sure to register for your meal plan. On campus residents will select a plan when you complete your housing registration. Commuter students should log in to My Chatham to select a plan.


AUGUST 1
Med Proctor medical information is due. You will receive an invitation to complete this paperwork electronically through your Chatham email. You will need to log in, create an account and have information verified by your doctor's office.
Begin completing Alcohol Edu and Haven. Login instructions will be sent to your Chatham Email. This must be completed prior to arrival.
Chatham Scholars - Sign up for the Chatham Scholars Move-In and Reception by August 10th.
First tuition payment is due on August 15th. Four monthly installments beginning on August 15th for the fall term and December 15th for the spring term.
Apply for campus employment opportunities
Register for New Student Orientation! Be sure to select your Cougar Career Launch site. Check your Chatham Email account.


Student Services is made up of three individual departments: Financial Aid, Registrar, and Student Accounts. Conveniently located together on the first floor of Braun Hall, representatives from each department are available to serve you Monday through Friday, 8:00 a.m. to 5:00 p.m. Extended business hours are also available during peak periods throughout the year. Our goal is to provide all students with outstanding customer service and we want to help you as much as possible throughout your time at Chatham. Whether it is applying for financial aid assistance, registering for classes, or paying your bill, we are here for you.

Financial Aid

All students who would like to be considered for financial aid need to complete the Free Application for Federal Student Aid (FAFSA).

Free Application for Federal Student Aid (FAFSA)
  1. FAFSA must be completed online
  2. A Federal Student Aid (FSA) ID is required to electronically sign the FAFSA
  3. FSA IDs can be requested online here
  4. Chatham's School Code: 003244
Federal Direct Stafford Loan Master Promissory Note (MPN)
  1. Apply online at https://studentloans.gov
  2. The lender for the Federal Direct Stafford loan is the United States Department of Education
  3. You will need to use your FSA ID to electronically sign the MPN
  4. The Direct Loan MPN does not need to be completed each year
  5. 4.66% Fixed Interest Rate (based on 2015-2016 rate)
  6. Loans have a Loan Origination and Default Fee which is retained by the lender. This rate typically changes in July of each year. Before 10/1/15, the fee will be 1.073%. On and after 10/1/15 the fee will be 1.068%.
  7. Students must be enrolled at least half-time (6 credits) to be eligible for Federal loans
  8. The Stafford loan is deferred while you are enrolled at least half-time and offers a six-month grace period
Federal Direct Loan Entrance Counseling
  1. A loan tutorial that provides important information to students and explains their rights and responsibilities as a student loan borrower
  2. The entrance counseling may be is completed online at https://studentloans.gov

University Registrar

The University Registrar's Office is located on the first floor of Braun Hall, Room 101, and is open Monday through Friday, 8:00 a.m. to 5:00 p.m. You can contact the Registrar at registrar@chatham.edu or 412-365-2963.

The University Registrar's Office provides several types of academic services to students:
  • Forms processing
  • Drop/Add (must be able to document an exception to normal portal registration)
  • Independent Study Proposal (must include syllabus and all required signatures)
  • Leave of Absence (must be processed before the first day of the semester)
  • Major/Minor/Catalog Change Declarations
  • Pass/Fail Grading Declaration (must be declared before add/drop deadline)
  • Retroactive Petitions
  • Study at Another Institution
  • Withdrawal
  • Conferring student records for those who complete degree requirements and submit an application
  • Enrollment verifications via student self-service on myChatham
  • FERPA (Family Educational Rights and Privacy Act) compliance
  • Grades processing
  • Issuing of diplomas for cleared students
  • Processing registrations and drop/add transactions for credit courses
  • Providing copies of unofficial transcripts via myChatham and assisting students in obtaining official transcripts
  • Publishing the schedule of classes and the final examination schedule
  • Re-enrollment advising

Note: Course registration is done online via the Student Portal: http://myportal.chatham.edu.

Student Accounts

The Student Accounts Office manages the billing and collection of tuition, room, board, fees, and other university related charges. Upon acceptance to Chatham University a student account will be established for you. Your student account will be used to process the billing and payment of tuition and other fees related to your enrollment at Chatham. As a student it is important for you to understand the student account process as well as the importance of paying your account on time. To assist you in understanding this process, we are providing the following billing and payment information.

24 Hour Access
  • Access the Student Portal
  • Enter username and password
  • Select the My Student Account at the top of the page
Make Payments

You may make your payments in one of four ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Call the Student Accounts Office at 412-365-2719 and pay by phone with a credit card* or debit card*
  3. Stop by the Office of Student Accounts on the first floor of Braun Hall and pay by cash, check, credit card*, or debit card*
  4. Mail a check payment to: Chatham University, Office of Student Accounts, Woodland Road, Pittsburgh, PA 15232

*Please be aware that there is a 2% processing fee on the total payment amount for all credit card and debit card transactions. This is true for payments completed on the Portal as well as in the office. Credit Cards accepted are: MasterCard, Visa, Discover, and American Express.

Tuition Payment Plan

The Chatham University Tuition Payment Plan is a semester-based, interest-free payment program that allows students to finance tuition and fees over four monthly installments. Information regarding the tuition payment plan is available here.

Corporate Payment Options

In a continuing effort to assist student with paying for college, Chatham University is pleased to offer several corporate related payment options. These payment options are available for students utilizing their employer's tuition assistance benefits.

Final Clearance

All students must be financially cleared by the first payment due date of each semester in order to avoid a Late Financial Clearance Fee of $150.00. This can happen in one of three ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Tuition is paid in full by the due date (August 15th for the Fall semester and December 15th for the Spring semester)
  3. Student is enrolled in the Tuition Installment Program and has made the first payment prior to the first payment due date for each semester.
  4. Student is enrolled in the Corporate Payment Options Program prior to the first payment due date for each semester
Student Refunds

Student refunds are issued 7-14 days after your student account develops a credit balance. Refunds will be processed electronically through Education Computer Systems, Inc. (ECSI) and deposited directly into your bank account. Paper checks will no longer be issued through the Student Accounts Office.

Please go to www.ecsi.net/gateway/cu-erefund.html and sign up to receive electronic refunds.

  • Enter your login ID (your login ID is the first two letters of your last name and your Chatham student ID number)
  • Click Email my password
  • An email will be sent to your Chatham email address with a temporary password
  • You will be prompted to change your password the first time you access the system
  • Questions regarding the eRefund process can be directed to ECSI at cservice@ecsi.net, or by calling 888-549-3274

If you do not have a bank account, please consider opening one with a local bank to facilitate the eRefund process. You are not required to use a specific bank and may link to any U.S. bank checking or savings account. Certain local banks have incentives for students including Dollar Bank, which will deposit $25 for any student opening a new account. For more information on this specific offer, please visit http://dollarbank.com/chatham. Please feel free to visit other banks for more information on their promotions.

If you need further assistance with this process please use these important phone numbers:

  • Call ECSI at 888-549-3274 for help with entering your banking information
  • Call Dollar Bank at 800-828-5527 for help with opening a bank account
  • Call Chatham University Office of Student Accounts at 412-365-2719 concerning questions about your student account
Student Health Insurance

Chatham University requires all full time students to carry health insurance. Students may provide proof of existing coverage or choose to enroll in the Student Health Insurance Plan by the end of the add/drop period of the semester. The University partners with UPMC Health Plan, providing students with in-network coverage at those medical facilities closest to the campus. Student Health insurance is offered that is not only affordable and easy to use but includes:

  • Preventative care
  • Coverage for all types of injuries, including sports and exercise injuries
  • MyHealth, an online health promotion program
  • eBenefits for online management
  • Out-of-area coverage while traveling

Information about the health insurance requirement, the Student Health Insurance Plan, and the waiver process is mailed to all students upon registration. Any student who would like to enroll in the Student Health Insurance Plan may do so by accessing the Student Health Insurance link on myChatham and completing the online enrollment process. Health insurance cards will be mailed to all enrolled students following the completion of this process.

A pending charge for the health insurance premium will be placed on the student account upon registration at full time status. If the student has alternate coverage and completes the online waiver by the waiver an offsetting credit will be posted to the student account. Any full time student who does not complete the waiver process will automatically be enrolled in the Chatham Student Health Insurance Plan, and will be responsible for all premium amounts charged to their student account.

The mission of Residence Life and Student Activities is to create a living-learning environment for residential and commuter students that is focused on student success. This is done by providing dynamic programming and resources that foster opportunities for student engagement and development.

Applying for housing

Students who intend to live on campus should have already:

  1. Paid the $150 non-refundable housing reservation fee to Student Accounts.
  2. Completed the online application through the Housing Portal by May 1st for priority consideration. Students who have paid the deposit will receive an email to their Chatham email with further instructions on how to log-in and complete the application.
  3. Received room assignments. The information has been emailed to students Chatham emails.

Move-in Information

All first-year students will be able to move into the residence halls starting on Wednesday, August 23rd. In order to streamline the move-in process students will be providing specific time slots to move-in based on where they are living. The Office of Residence Life & Student Activities - Student Affairs will communicate this information to students through their Chatham email by early August

EARLY MOVE-IN (INTERNATIONAL, SCHOARLS, RISE, BONNER & STEM)

  • August 17-19th In-Season Student Athlete Move-In - Student athletes who are participating in a fall sport that begins season will move-in to begin practices and in-season training. Specific move in instructions will be sent to students at their Chatham email address.
  • August 20th International Student Move-In - New incoming international students move-in and will participate in international student orientation and New Student Orientation.
  • August 21st RISE, STEM, & Bonners Leaders Move-In - Students who have been selected for the RISE, STEM, or Bonners program will move-in on this date. Specific information about move-in times will be provided at a later date.
  • Chatham Scholars Early Move-In and Reception August 23rd in Kresge Atrium in Buhl Hall at 8:30 a.m.
  • August 23rd First Year & Transfer Student Move-In - Incoming first-year and transfer students will move into their residence hall or apartment and participate in New Student Orientation. Specific information about exact move-in times will be provided by mid-August.
  • August 26th Returning Student Move-In - Returning students will move into their residence hall or apartment.

On-campus living options

Chatham University maintains five residence halls for undergraduate students including Fickes Hall, Woodland Hall, Dilworth Hall, Rea House, and Laughlin House. Each residence hall offers secure, swipe access doors, laundry, and common study and social space. All charges for housing are applied directly to a student's account. Additionally, we encourage our first-year students to apply for one of our four Living Learning Communities (LLCs).

Upper-class and transfer students who prefer a more independent lifestyle may opt for apartment-style living on campus along Fifth Avenue if available. Chatham Apartments, Pelletreau Apartments, and Linzer Apartments offers residence life-supported independent living. Learn more about Chatham Residence Halls »

All undergraduate students who reside on campus are required to purchase a meal plan. Students who reside in Woodland Hall, Fickes, Hall, Dilworth Hall, Rea House, and Laughlin House are required to purchase a "Chatham" meal plan. Those students residing in the apartment son Fifth Avenue must purchase at least a "Cougar" Meal Plan. Each student living on campus will request their meal plan when they complete their online housing application in the Housing Portal.

Living Learning Communities

Living Learning Communities are a special housing option which affords students the opportunity to continue the learning experience outside of the classroom. Each LLC creates an environment where students continue to learn outside of the classroom through the use of programming, daily interactions with other residents, and connection with faculty, staff, and community resources. Students who are selected to reside in a LLC are required to help develop and participate in LLC programming and to be an integral part of the community.

Global Citizen LLC (Woodland Hall)

The Global Citizenship Living Learning Community fosters an equal exchange of culture among all residents. Special emphasis will be placed on creating intentional connections with international students at Chatham and exploring the cultural offerings on campus and within the Greater Pittsburgh area.

Rachel Carson Environmental LLC (Woodland Hall)

Named after the 1929 alumna, Rachel Carson, this special housing option is open to all students interested in becoming more environmentally aware. The students who reside in this LLC share an interest in participating in an environment which focused upon sustainable practices and green living.

RETAIN. INVOLVE. STRENGTHEN. EXCEL. (R.I.S.E.) LIVING LEARNING COMMUNITY (Woodland Hall)

The R.I.S.E. Living Learning Community is specifically for students who participate in the R.I.S.E. program, which is a mentorship and support program for students of color. The goal of the R.I.S.E. program is to increase academic success, professionalism, and leadership skills of students of color at Chatham University. The new R.I.S.E. LLC will provide R.I.S.E. participants a residential component to the R.I.S.E. curriculum by providing participants an opportunity to live together for support and to share common experiences.

Women's Leadership LLC (Laughlin House)

The Women's Leadership Living Learning Community is committed to keeping with the traditions of Chatham's history. This LLC is designed to foster a sense of community among the women at Chatham, work with students to develop a sense of their potential, and demonstrate that women continue to affect change in society and the world. The Women's Leadership LLC is located in Laughlin House.

Athletics

Chatham offers 16 NCAA Division III Varsity Athletic teams in eight women's sports and six men's sports. There are many ways to cheer on the Chatham Cougars whether you are an athlete or a fan!

Visit GoChathamCougars.com

Student Organizations

Chatham has over 40 student organizations and honor societies. When you complete your new student form on myChatham you will have the opportunity to select organizations you are interested in learning about.

Visit the Student Organizations page to learn about all the student organizations, and SAVE THE DATE for Tuesday, August 29 for the Student Activities & Involvement Fair. This will be a chance for you to meet organization leaders and join.

Career Development & Student Employment

Start looking for an on campus job. Career Development offers many opportunities for students to work on campus. Follow the direction below to start learning about on campus positions:

  1. Visit http://careers.chatham.edu/ and scroll to Chatham CareerLink
  2. Use your Chatham username and password to log in
  3. Click on Jobs, Internships, Volunteer Postings & More > Student Employment/Work Study tab for on campus position listings.
  4. Create your profile, upload your résumé, and apply for positions.

Career Development is available to help you update your résumé or prepare for interviews. Contact Career Development at careers@chatham.edu.

Chatham Traditions

Chatham is steeped in traditions. New & Transfer Student Orientation will be the first tradition you participate in as a Chatham student. Learn more about the many amazing events you have to look forward to during the academic year ▶

Chatham University Traditions

Alcohol Edu & Haven – Mandatory Online Program

August 1
AlcoholEdu and Haven are mandatory online programs that must be completed prior to Orientation. AlcoholEdu is a nationally recognized program and 36% of all first year students at America's four-year institutions participate. AlcoholEdu is designed for all students, whether you are a frequent drinker or a non-drinker. This educational tool will help prepare you for college life and will provide the University with important data on alcohol behaviors which can help Chatham gain grants and offer better program opportunities for students.

With data from the National Institute of Justice showing that one in five college women (and one in 16 men) will experience some form of non-consensual sexual activity by graduation, the widespread impact of sexual violence on students presents an urgent and pressing challenge for our nation's campuses. Haven – Understanding Sexual Assault™ addresses the critical issues of sexual assault, relationship violence, and stalking, which impact countless college students across the country.

All students will receive an introductory e-mail in July along with instructions for completing the course. You must complete the first phase of the course August 23rd before beginning orientation.

To learn more, contact:
Student Health Services / 412-365-1714

Student Honor Code

Honor is that principle by which we at Chatham form our code of living, working, and studying together. The standards of honor at Chatham require that all Chatham students residing on Chatham's campus act with intellectual independence, personal integrity, honesty in all relationships, and consideration for the rights and well being of others. As citizens of the campus community focused on education, students must accept certain obligations that accrue by virtue of such citizenship. Individual rights are ensured to the degree that these rights require a respect for the rights of all within the community to the same extent. In accepting admission to Chatham University, undergraduate and graduate students automatically agree to be personally responsible in all matters pertaining to honor and pledge to abide by those rules, which are considered by the community, as part of its Honor Code. While the University articulates specific community standards, both academic and social, the Honor Code is maintained through the acceptance of personal responsibility by each community member in their on and off campus behavior. Upholding the tenets of the Honor Code is essential in promoting a safe and secure living and learning community for which students, faculty and staff share responsibility. The Chatham University Honor Code is reviewed every four academic years with student input.

See the complete Honor Code ▶

Important Contacts