Chatham University

New & Transfer Student Orientation

August 22-26, 2018

Register for Orientation Today

Welcome to New & Transfer Student Orientation! Orientation is a great way to become acclimated to everything that the Chatham Community has to offer you. This program is designed to provide you with the tools to enhance your experience here and to connect with fellow classmates before the school begins

Prior to registering for New & Transfer Student Orientation, it is important that you review the New & Transfer Student Checklist and Important Dates. This includes forms, important updates, and items you must complete from various campus departments.

A tentative, draft schedule of New & Transfer Student Orientation is available here. Please hold all dates, but event times may be adjusted slightly.

APRIL
Housing Applications go live
Promissory notes and entrance counseling for student loans begins mid-April. Must be completed by July 1st.
If you haven't already done so, sign up to attend a New Student Registration Day.
R.I.S.E. - Retain.Involve.Strengthen.Excel is a mentorship program for students of color transitioning to Chatham. Applications are open for the 2018-2019 year. Apply here.


MAY
May 1st - national tuition deposit deadline.
Housing Medical Accommodation Request Deadline - Students who would like to submit a medical accommodation request related to student housing or their meal plan are encouraged to do so by May 8th. Review the Housing Medical Accommodation Request policy that you have been provided and submit the cover letter along with the disability verification request form. For further information or instructions contact Devin Fabian, Assistant Director of Residence Life at dfabian@chatham.edu.
FAFSA Deadline for PA residents
Housing Deposit & Application Priority Deadline - Housing applications are accepted on a rolling basis, however housing is guaranteed for those who submit their deposit and complete their online housing application by May 1st. Students who do this will receive their exact housing assignment and roommate information by June 1st. All other students who apply for housing after May 1st will be placed in housing based on what is available and will be notified of their housing assignment by mid-July.
Living Learning Community Application Deadline - If you are interested in being considered for one of our Living Learning Communities (LLC) complete the LLC section of your housing application by May 1st.


MAY 18
Roommate Request Deadline - If you would like to request a specific roommate all roommate requests are due by May 18th. Roommate requests must be mutual, meaning a request must be sent and then accepted by the requested roommate in order to be honored. Roommate requests must be submitted through the online housing application.


JUNE
June 1st Housing Announcements will be released for students who submitted their deposit and application before May 1st. Students who submitted their housing deposit after May 1st will be notified by mid-July.
Application for Commuter Student Status Chatham University has a two-year residency requirement, however, students who are living within 30 miles of campus with a parent/guardian can be exempted from this requirement. Gateway students are also exempt. Students who wish to commute must complete the Application for Commuter Student Status which can be found on my.chatham.edu. Once approved, you will be able to apply for a parking pass.
June 15th Have you applied for R.I.S.E. yet? R.I.S.E. is a mentorship program for students of color coming to Chatham. Apply here. Contact Dr. Randi Congleton at multiculturalaffairs@chatham.edu for more information.
Become a Bonner Leader! STUDENTS WHO ARE ELIGIBLE FOR FEDERAL WORK STUDY CAN EARN while serving in the local community. Learn more and apply at https://www.chatham.edu/campuslife/bonner/. Applications due July 1st.
Send in final official transcripts from your high school and all colleges attended.
Submit Advanced Placement (AP) test scores, if applicable
Submit dual enrollment/Post-Secondary Education Option (PSEO) college transcripts, if applicable
Submit your International Baccalaureate Diploma/Certificate, if applicable
Notify your admission counselor and the Office of Financial Services of any additional outside scholarships you receive. You'll want to make sure that you have funds sent to the financial aid office to credit your account before tuition bills are sent out.
Ensure that your appointments are schedule to meet with your physician to complete your Medical Forms via Med+Proctor (http://www.medproctor.com/).
  • All students are required to submit health information and immunization record information by August 1, 2017, through a secure web-based software platform called Med+Proctor, which will become part of your health record in the Office of Student Health Services.
     
  • You will be receiving an e-mail to your Chatham University e-mail account from Med+Proctor shortly after you deposit prompting you to set-up your account, where you will complete and upload the required health and immunization record information. You will need to log in, create an account, and have information verified by your doctor's office. Please be sure to check your Chatham e-mail account regularly (including the clutter and junk folders) for this.


July 1
Begin to research book purchasing options for fall classes. If you know your course schedule, you can find required textbooks at http://www.bkstr.com/chathamstore/home/en
Complete Master Promissory Notes and Entrance Counseling by July 1.
Complete the Verification process with Financial Aid if required by July 1 and submit tax information.
Deposited and students that are registered for Fall 2018 classes can begin enrolling in Student Health Insurance coverage after July 1, 2018


JULY 15
Tuition statements are mailed by mid-July to all registered students.
Families can begin their payment planning with the Office of Student Accounts.
Student housing assignments students who did not submit their deposit and apply for housing by May 1st will receive their housing assignment in mid-July.
Meal Plans - be sure to register for your meal plan. On campus residents will select a plan when you complete your housing registration. Commuter students should log in to My Chatham to select a plan.


AUGUST 1
Med Proctor medical information is due. You will receive an invitation to complete this paperwork electronically through your Chatham email. You will need to log in, create an account and have information verified by your doctor's office.
First tuition payment is due on August 15th. Four monthly installments beginning on August 15th for the fall term and December 15th for the spring term.
Consider applying for campus employment opportunities. Students with Federal Work Study (FWS) Awards may begin applying for open positions beginning August 1st.
Register for New and Transfer Student Orientation! It is important to register as soon as possible so that you can have priority for selecting your Chatham Career Launch site as well as community service projects or Eden Hall workshops. Contact the Office of Student Affairs at OSA@chatham.edu with questions.


Student Services is made up of three individual departments: Financial Aid, Registrar, and Student Accounts. Conveniently located together on the first floor of Braun Hall, representatives from each department are available to serve you Monday through Friday, 8:00 a.m. to 5:00 p.m. Extended business hours are also available during peak periods throughout the year. Our goal is to provide all students with outstanding customer service and we want to help you as much as possible throughout your time at Chatham. Whether it is applying for financial aid assistance, registering for classes, or paying your bill, we are here for you.

Financial Aid

All students who would like to be considered for financial aid need to complete the Free Application for Federal Student Aid (FAFSA).

Free Application for Federal Student Aid (FAFSA)
  1. FAFSA must be completed online
  2. A Federal Student Aid (FSA) ID is required to electronically sign the FAFSA
  3. FSA IDs can be requested online here
  4. Chatham's School Code: 003244
Federal Direct Stafford Loan Master Promissory Note (MPN)
  1. Apply online at https://studentloans.gov
  2. The lender for the Federal Direct Stafford loan is the United States Department of Education
  3. You will need to use your FSA ID to electronically sign the MPN
  4. The Direct Loan MPN does not need to be completed each year
  5. 4.66% Fixed Interest Rate (based on 2015-2016 rate)
  6. Loans have a Loan Origination and Default Fee which is retained by the lender. This rate typically changes in July of each year. Before 10/1/15, the fee will be 1.073%. On and after 10/1/15 the fee will be 1.068%.
  7. Students must be enrolled at least half-time (6 credits) to be eligible for Federal loans
  8. The Stafford loan is deferred while you are enrolled at least half-time and offers a six-month grace period
Federal Direct Loan Entrance Counseling
  1. A loan tutorial that provides important information to students and explains their rights and responsibilities as a student loan borrower
  2. The entrance counseling may be is completed online at https://studentloans.gov

University Registrar

The University Registrar's Office is located on the first floor of Braun Hall, Room 101, and is open Monday through Friday, 8:00 a.m. to 5:00 p.m. You can contact the Registrar at registrar@chatham.edu or 412-365-2963.

The University Registrar's Office provides several types of academic services to students:
  • Forms processing
  • Drop/Add (must be able to document an exception to normal portal registration)
  • Independent Study Proposal (must include syllabus and all required signatures)
  • Leave of Absence (must be processed before the first day of the semester)
  • Major/Minor/Catalog Change Declarations
  • Pass/Fail Grading Declaration (must be declared before add/drop deadline)
  • Retroactive Petitions
  • Study at Another Institution
  • Withdrawal
  • Conferring student records for those who complete degree requirements and submit an application
  • Enrollment verifications via student self-service on myChatham
  • FERPA (Family Educational Rights and Privacy Act) compliance
  • Grades processing
  • Issuing of diplomas for cleared students
  • Processing registrations and drop/add transactions for credit courses
  • Providing copies of unofficial transcripts via myChatham and assisting students in obtaining official transcripts
  • Publishing the schedule of classes and the final examination schedule
  • Re-enrollment advising

Note: Course registration is done online via the Student Portal: https://portal.chatham.edu/.

Student Accounts

The Student Accounts Office manages the billing and collection of tuition, room, board, fees, and other university related charges. Upon acceptance to Chatham University a student account will be established for you. Your student account will be used to process the billing and payment of tuition and other fees related to your enrollment at Chatham. As a student it is important for you to understand the student account process as well as the importance of paying your account on time. To assist you in understanding this process, we are providing the following billing and payment information.

24 Hour Access
  • Access the Student Portal
  • Enter username and password
  • Select the My Student Account at the top of the page
Make Payments

You may make your payments in one of four ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Call the Student Accounts Office at 412-365-2719 and pay by phone with a credit card* or debit card*
  3. Stop by the Office of Student Accounts on the first floor of Braun Hall and pay by cash, check, credit card*, or debit card*
  4. Mail a check payment to: Chatham University, Office of Student Accounts, Woodland Road, Pittsburgh, PA 15232

*Please be aware that there is a 2% processing fee on the total payment amount for all credit card and debit card transactions. This is true for payments completed on the Portal as well as in the office. Credit Cards accepted are: MasterCard, Visa, Discover, and American Express.

Tuition Payment Plan

The Chatham University Tuition Payment Plan is a semester-based, interest-free payment program that allows students to finance tuition and fees over four monthly installments. Information regarding the tuition payment plan is available here.

Corporate Payment Options

In a continuing effort to assist student with paying for college, Chatham University is pleased to offer several corporate related payment options. These payment options are available for students utilizing their employer's tuition assistance benefits.

Final Clearance

All students must be financially cleared by the first payment due date of each semester in order to avoid a Late Financial Clearance Fee of $150.00. This can happen in one of three ways:

  1. Online through the Student Portal with a credit card* or debit card*.
  2. Tuition is paid in full by the due date (August 15th for the Fall semester and December 15th for the Spring semester)
  3. Student is enrolled in the Tuition Installment Program and has made the first payment prior to the first payment due date for each semester.
  4. Student is enrolled in the Corporate Payment Options Program prior to the first payment due date for each semester
Student Refunds

Student refunds are issued 7-14 days after your student account develops a credit balance. Refunds will be processed electronically through Education Computer Systems, Inc. (ECSI) and deposited directly into your bank account. Paper checks will no longer be issued through the Student Accounts Office.

Please go to www.ecsi.net/gateway/cu-erefund.html and sign up to receive electronic refunds.

  • Choose your username and password
  • Set up three security questions and answers
  • Connect your refund account to your ECSI profile using your Heartland Key (provided in the Welcome email from ECSI)
  • Questions regarding the sign up process can be directed to ECSI via Live Chat, or by calling 844-760-6052

If you do not have a bank account, please consider opening one with a local bank to facilitate the eRefund process. You are not required to use a specific bank and may link to any U.S. bank checking or savings account. Certain local banks have incentives for students including Dollar Bank, which will deposit $25 for any student opening a new account. For more information on this specific offer, please visit http://dollarbank.com/chatham. Please feel free to visit other banks for more information on their promotions.

If you need further assistance with this process please use these important phone numbers:

  • Call ECSI at 844-760-6052 for help with entering your banking information
  • Call Dollar Bank at 800-828-5527 for help with opening a bank account
  • Call Chatham University Office of Student Accounts at 412-365-2719 concerning questions about your student account
Student Health Insurance

Chatham University requires all full time students to carry health insurance. Students may provide proof of existing coverage or choose to enroll in the Student Health Insurance Plan by the end of the add/drop period of the semester. The University partners with UPMC Health Plan, providing students with in-network coverage at those medical facilities closest to the campus. Student Health insurance is offered that is not only affordable and easy to use but includes:

  • Preventative care
  • Coverage for all types of injuries, including sports and exercise injuries
  • MyHealth, an online health promotion program
  • eBenefits for online management
  • Out-of-area coverage while traveling

Information about the health insurance requirement, the Student Health Insurance Plan, and the waiver process is mailed to all students upon registration. Any student who would like to enroll in the Student Health Insurance Plan may do so by accessing the Student Health Insurance link on myChatham and completing the online enrollment process. Health insurance cards will be mailed to all enrolled students following the completion of this process.

A pending charge for the health insurance premium will be placed on the student account upon registration at full time status. If the student has alternate coverage and completes the online waiver by the waiver an offsetting credit will be posted to the student account. Any full time student who does not complete the waiver process will automatically be enrolled in the Chatham Student Health Insurance Plan, and will be responsible for all premium amounts charged to their student account.

The Office of Residence Life is a member of the Division of Student Affairs and is responsible for managing student housing and the residential experience here at Chatham University. Student Affairs' mission is to work in a collaborative spirit with the campus community to encourage the learning and success of all Chatham University students through student-centered values, actions and outcomes.

Applying for housing

Students who intend to live on campus should have already:

  1. Paid the $150 non-refundable housing reservation fee to Student Accounts.
  2. Completed the online housing application through the Housing Portal by May 1st for priority consideration. Students who have paid the deposit will receive an email to their Chatham email account with further instructions on how to log-in and complete the application.
  3. Information regarding room assignments will be sent to your Chatham Email address. Students who submitted their deposit before May 1st will be notified by June 1st. Students who submitted their deposit after May 1st will be notified by mid-July.

Move-in Information

All first-year students will be able to move into the residence halls starting on Wednesday, August 22nd. In order to streamline the move-in process students will be provided specific time slots to move-in based on where they are living. The Office of Residence Life - Student Affairs will communicate this information to students through their Chatham email when they receive their housing assignment.

EARLY MOVE-IN (INTERNATIONAL, SCHOLARS, RISE, BONNER & STEM)

  • August 16th In-Season Student Athlete Move-In - Student athletes who are participating in a fall sport that begins season will move-in to begin practices and in-season training. Specific move in instructions will be sent to students at their Chatham email address.
  • August 19th International Student Move-In - New incoming international students move-in and will participate in international student orientation and New Student Orientation.
  • August 20th RISE & Bonners Leaders Move-In - Students who have been selected for the RISE or Bonners program will move-in on this date. Specific information about move-in times will be provided at a later date.
  • August 22nd First Year & Transfer Student Move-In - Incoming first-year and transfer students will move into their residence hall or apartment and participate in New Student Orientation. Specific information about exact move-in times will be provided by mid-August.
  • August 25th Returning Student Move-In - Returning students will move into their residence hall or apartment.

On-campus living options

Chatham University maintains five residence halls for undergraduate students including Fickes Hall, Woodland Hall, Dilworth Hall, Rea House, and Laughlin House. Each residence hall offers secure, swipe access doors, laundry, and common study and social space. All charges for housing are applied directly to a student's account. Additionally, we encourage our first-year students to apply for one of our two Living Learning Communities (LLCs).

Upper-class and transfer students who prefer a more independent lifestyle may opt for apartment-style living on campus along Fifth Avenue if available. Chatham Apartments, Chung Apartments, Haber Apartments, Pelletreau Apartments, and Linzer Apartments offers residence life-supported independent living. Learn more about Chatham Resident Halls ▶

Living Learning Communities

Living Learning Communities are a special housing option which affords students the opportunity to continue the learning experience outside of the classroom. Each LLC creates an environment where students continue to learn outside of the classroom through the use of programming, daily interactions with other residents, and connection with faculty, staff, and community resources. Students who are selected to reside in a LLC are required to help develop and participate in LLC programming and to be an integral part of the community.

Women's Leadership LLC

The Women's Leadership Living Learning Community is committed to keeping with the traditions of Chatham's history. This LLC is designed to foster a sense of community among the women at Chatham, work with students to develop a sense of their potential, and demonstrate that women continue to affect change in society and the world. The Women's Leadership LLC is located in Laughlin House.

Honors LLC

Owing to Chatham's dedication to academic achievement and excellence in scholarship, the new Honors LLC will be launched for the 2018-2019 academic year. The overarching themes of research opportunity, leadership experience, and community and civic engagement highlight the Honors program experience. By living with fellow members of the Honors program in a scholarly setting it will provide Honors program participants a comprehensive connection to faculty and scholarly activates on-campus. The Honors LLC is located in Rea House.

Athletics

Chatham offers 16 NCAA Division III Varsity Athletic teams in eight women's sports and six men's sports. There are many ways to cheer on the Chatham Cougars whether you are an athlete or a fan!

Visit GoChathamCougars.com

Student Organizations

Chatham has over 40 student organizations and honor societies. When you complete your new student form on myChatham you will have the opportunity to select organizations you are interested in learning about.

Visit the Student Organizations page, and SAVE THE DATE for Tuesday, August 28th for the Student Activities & Involvement Fair. This will be a chance for you to meet organization leaders and sign up to join.

Community Service, Civic Engagement & Leadership Opportunities
Chatham provides a plethora of opportunities that allow students to explore and develop a personal leadership style, promote social change and gain meaningful experiences within the Pittsburgh Community. Programs include Emerging Leaders retreat, the Women of the World (WOW) retreat, the Social Activism Institute as well as regular community service events. For more information, contact Emily Fidago, Assistant Director of Student Leadership and Civic Engagement at 412-365-1527 or efidago@chatham.edu.

Career Development & Student Employment

Start looking for an on campus job! There are many opportunities for students to gain valuable work experience right here on campus. Follow the directions below to start learning about on campus positions:

  1. Using your Chatham username and password, log in to Handshake, Chatham's Career Management Portal: https://chatham.joinhandshake.com/login
  2. Click on Jobs, and under "What" type in "Chatham University Student Employment"
  3. Create your profile, upload your résumé, and apply for positions.
    • Students with a Federal Work Study (FWS) Award may begin applying for open positions August 1st
    • Students not receiving FWS may begin applying for open positions September 15th

Career Development is available to help you update your résumé or prepare for interviews. Contact Career Development at careers@chatham.edu or visit us on the web at https://www.chatham.edu/careerdev/ or schedule an appointment via Handshake.

COMMUTER, TRANSFER & GATEWAY PROGRAMS

COMMUTER ORIENTATION Commuter students are highly encouraged to attend all of the orientation programs. Please keep in mind that there are many programs that are required - please check the orientation schedule for more information. To help specifically address the needs of commuter students, there are a few commuter-specific events. During these events, you'll have time to get to know your fellow commuters, the Chatham staff who work specifically with commuter students along with upper class commuter students. We will also take the time to address information such as campus amenities and programs for commuter students as well as transportations and on-campus parking.

TRANSFER ORIENTATION Transfer students are highly encouraged to attend all of the orientation programs and there are a few required programs. During Orientation Week, transfer students will be assigned to specific orientation groups with an orientation leader who is also a transfer student. This will help you to meet other transfer students and to get information that is relevant to you. There will also be a transfer specific meeting where we will review transfer programs and resources. While this may not be your first orientation week, it is very beneficial to be as active and involved as possible.

GATEWAY ORIENTATION As a Gateway student you are welcomed and encouraged to attend any and all orientation programs that are of interest to you. However, we understand that there may be many programs and events that are not relevant to you. To specifically address the needs and interests of Gateway students, Gateway Orientation will take place on Sunday, August 26th from Noon to 4pm. During this time, you will be able to meet your fellow Gateway students, hear from your upper-class peers as well as meet the staff who will be working with you as a Gateway Student.

Chatham's Commuter-Transfer Network hosts events throughout the year for commuter students. This organization offers leadership opportunities through the Commuter-Transfer Network Committee, which helps to plan events and provide feedback on issues related to commuter and transfer student experiences on campus. Events hosted by the Commuter-Transfer Network include:

  • Commuter-Transfer Network Lunches
  • Commuter-Transfer Nights Out
  • Commuter-Transfer Appreciation Day

Be sure to check out MyChatham Happenings and the Chatham U Mobile app for info about these and other events!

For more information about Commuter, Transfer & Gateway Programs, please contact Dr. Mary Utter at mutter@Chatham.edu or 412-365-1482.

MULTICULTURAL AFFAIRS

The Office of Multicultural Affairs is responsible for leading efforts to build and sustain a diverse and culturally vibrant campus, which promotes multicultural education and student success and retention. Look for more information about campus Heritage Month Celebrations, Monthly Diversity Dialogues and other programs.

RISE Mentorship Program: The RISE (Retain, Involve, Strengthen, Excel) is a mentorship program for students of color that focuses on academic success, professionalism and leadership skills as well as fostering community. You will receive information via your Chatham Email address about enrolling in the RISE Mentorship Program. Students who enroll will move in early to campus and attend RISE orientation prior to the all-campus orientation. Transfer students are highly encouraged to participate in the RISE program.

To learn more about the Office of Multicultural Affairs and the RISE Mentorship Program, contact Dr. Randi Congleton at r.congleton@chatham.edu or 412-365-2499.

Chatham Traditions

Chatham is steeped in traditions. New & Transfer Student Orientation will be the first tradition you participate in as a Chatham student. Learn more about the many amazing events you have to look forward to during the academic year ▶

Chatham University Traditions

Alcohol Edu & Haven – Mandatory Online Program

Late July
AlcoholEdu and Haven are mandatory online programs that must be completed prior to Orientation. AlcoholEdu is a nationally recognized program and 36% of all first year students at America's four-year institutions participate. AlcoholEdu is designed for all students, whether you are a frequent drinker or a non-drinker. This educational tool will help prepare you for college life and will provide the University with important data on alcohol behaviors which can help Chatham gain grants and offer better program opportunities for students.

With data from the National Institute of Justice showing that one in five college women (and one in 16 men) will experience some form of non-consensual sexual activity by graduation, the widespread impact of sexual violence on students presents an urgent and pressing challenge for our nation's campuses. Haven addresses the critical issues of sexual assault, relationship violence, and stalking, which impact countless college students across the country.

All students will receive an introductory e-mail in July along with instructions for completing the course. You must complete the first phase of the course August 17th before beginning orientation

To learn more, contact:
Student Health Services / 412-365-1714

Student Honor Code

Honor is that principle by which we at Chatham form our code of living, working, and studying together. The standards of honor at Chatham require that all Chatham students residing on Chatham's campus act with intellectual independence, personal integrity, honesty in all relationships, and consideration for the rights and wellbeing of others. As citizens of the campus community focused on education, students must accept certain obligations that accrue by virtue of such citizenship. Individual rights are ensured to the degree that these rights require a respect for the rights of all within the community to the same extent. In accepting admission to Chatham University, undergraduate and graduate students automatically agree to be personally responsible in all matters pertaining to honor and pledge to abide by those rules, which are considered by the community, as part of its Honor Code. While the University articulates specific community standards, both academic and social, the Honor Code is maintained through the acceptance of personal responsibility by each community member in their on and off campus behavior. Upholding the tenets of the Honor Code is essential in promoting a safe and secure living and learning community for which students, faculty and staff share responsibility. The Chatham University Honor Code is reviewed every four academic years with student input.

See the complete Honor Code ▶

Important Contacts