Campus Communications

This page contains important messages sent to the Chatham community regarding our response to COVID-19 and the link to our Questions & Feedback Form

If you can’t find what you’re looking for on the COVID-19 site or would like information for research on our previous academic year COVID-19 Pandemic management efforts, please submit your question on our Question & Feedback form.


Communications to Campus

Select from the dropdowns below to review various campus message communications. 

Dear Students, Staff and Faculty, 

As previously communicated, Chatham will once again require a COVID-19 vaccination (including a booster shot) for all students participating in face-to-face classes or campus activities, and for all faculty and staff for the 2022-2023 academic year.  As with other required vaccinations, Chatham will allow students and employees with valid medical or sincerely held religious reasons to apply for an exemption.

Vaccination or Waiver Deadlines
Following are the deadlines for the 22-23 academic term: 

  • Proof of original COVID vaccination records (if not already on file) or a waiver request are due by August 1, 2022.
  • Booster records are due for upload no later than November 1, 2022.  

Failure to have proof of vaccination or an approved waiver on file by the deadlines above will result in denial of access to university systems, to not be allowed to attend classes or work, and/or other measures. 

Vaccination or Waiver Submission Instructions
For the 22-23 academic term, COVID-19 vaccination records or waiver requests will no longer be submitted using Med+Proctor. Documentation already submitted via Med+Proctor will be transferred to the new system, and the system will automatically send reminders and links to complete your records. Below are directions based on different scenarios: 

  • For returning students and employees with original vaccination plus booster on file from last term, you will not have to do anything as your records will carry over. 
  • For returning students and employees with only an original vaccination on file, you will just need to upload your booster record by the deadline via the link you will receive in an email from Health Services (if you do not see these emails, be sure to check your Spam/Junk folder). 
  • For new students and employees, upload your vaccination records or waiver request by the deadlines via the link you will receive in an email from the Health Services (if you do not see these emails, be sure to check your Spam/Junk folder). 
  • For those new or returning students and employees who wish to request a waiver for the term, you must complete and submit an authorized waiver form for review and approval. You can download a waiver from the informational website.

Vaccination record email reminders will begin this week and be sent to your chatham.edu e-mail address (if you do not see these emails, be sure to check your Spam/Junk folder). If you do not receive an email from Health Services, you can upload your COVID-19 vaccination records or waiver request by accessing the Vaccine Requirement Records Form here.  

You can find more information on the vaccination requirement, instructions, and links on the Vaccine Requirement pages of our COVID-19 Informational Site. If you have questions, problems or need assistance with your vaccination or waiver submission, please contact Student Health Services at studenthealth@chatham.edu or 412-365-1714. 

Sincerely,

Student Health Services, the Office of Student Affairs, the Office of Academic Affairs, and the Office of Marketing & Communications      

Dear Faculty, Staff and Students,    

Last evening, the Centers for Disease Control (CDC) lowered Allegheny County from the “High” to the “Medium” designation in the CDC’s COVID-19 Community Level tracking tool amid a decline in new cases and other key metrics. 

Chatham’s campus case counts continue to remain low, and in alignment with the revised COVID-19 Community Level designation, Chatham will return to masks optional in all indoor campus locations (including classrooms and labs) effective Monday, June 13.     

Chatham continues to provide free surgical or KN95 masks for all students and staff who want them. Please remember that anyone may choose to wear a mask wherever and whenever they wish, and we ask everyone to treat each other with kindness and respect. 

The CDC’s strongest COVID-19 public health measure continues to be the guidance to stay up to date on COVID-19 vaccines, including receiving a booster shot. As a reminder, all community members will be required to have proof of vaccination (including booster) or a waiver request on file for the 22-23 academic term.  

Please contact Student Health Services at studenthealth@chatham.edu or 412-365-1714 or fill out the Questions & Feedback Form if you have any questions, input to share or need additional information.     

Sincerely,     

Student Health Services, the Office of Student Affairs, the Office of Academic Affairs, and the Office of Marketing & Communications      

Dear Faculty, Students and Staff,   

On Friday of last week, the Centers for Disease Control (CDC) moved Allegheny County from the “Medium” to “High” designation in the CDC’s COVID-19 Community Level tracking tool, and recommends the following prevention steps for individuals:   

  • Wear a mask indoors in public 
  • Stay up to date (including a booster) with COVID-19 vaccines 
  • Get tested if you have symptoms 
  • Additional precautions may be needed for people at high risk for severe illness  

While Chatham’s campus case counts continue to remain low, we will modify our current mask policy from optional in all indoor locations to the following to further support the new COVID-19 Community Level Allegheny County designation:   

  • Masks are strongly encouraged in all indoor, non-classroom locations  
  • Masks are required in classrooms, labs and healthcare settings   

To allow time for classroom planning and transition, this policy change will become effective beginning Monday, June 6. In addition, Chatham continues to provide free surgical or KN95 masks available for all students and staff at Student Affairs in Woodland Hall and at Chatham Eastside and Eden Hall Campus locations.   

When the COVID-19 Community Level designation returns to “Medium,” the campus will return to masks optional in all indoor locations. If campus or local COVID-19 trends worsen over the coming weeks, we may modify our mask policy again.  

Chatham continues to plan for the fall regarding our policies and responses for managing the endemic phase of COVID-19. Our experiences and the data we’ve gathered this past year (and over the summer) will inform our policies for the fall, which are built on the foundation of the most effective and recommended public health measure we can take: a vaccination (with booster) requirement.   

As always, contact Student Health Services at studenthealth@chatham.edu or 412-365-1714 or fill out the Questions & Feedback Form if you have any questions, input to share or need additional information.    

Sincerely,    

 

Student Health Services, the Office of Student Affairs, the Office of Academic Affairs, and the Office of Marketing & Communications     

Dear Students, Staff and Faculty,   

In alignment with Centers for Disease Control (CDC) guidance and based on the success of the COVID-19 vaccines over the past academic year in reducing infection and severity of illness on campus, Chatham will once again require a COVID-19 vaccination for all students participating in face-to-face classes or campus activities, and for all faculty and staff for the upcoming 2022-2023 academic year.    

Vaccine Requirement Details 
Chatham’s COVID-19 vaccine requirement for the 2022-2023 academic year is based on the CDC’s “up to date” vaccination definition, which is defined as a person having received all recommended COVID-19 vaccines, including any booster dose(s). 

This means that students or employees on campus must have a record of their original COVID-19 vaccination (two-dose Pfizer or Moderna vaccine; 1-dose Johnson & Johnson vaccine) and a record of their booster vaccination—if more than 5 months since their original COVID-19 vaccination—to be considered “up to date” and in compliance with the requirement.   

As with other required vaccinations, Chatham will allow students and employees with valid medical or sincerely held religious reasons to apply for an exemption. If a student or employee had a COVID-19 exemption during the current academic year, they must apply for a new waiver for the 2022-2023 academic year.  

Vaccine Requirement Timing  
The records for the original vaccination dose(s) must already be on file or uploaded to Med+Proctor by August 1, 2022. All waiver requests must be received and approved in Med+Proctor by August 1, 2022. Records for the booster vaccination must be uploaded to Med+Proctor no later than November 1, 2022.   

Chatham is pursuing this vaccination approach with extended booster timing to reflect any updated booster guidance that may come out later this year, to have the option to receive boosters over the summer or closer to the traditional respiratory illness season, and to host a series of booster clinics on campus this spring and fall.    

Failure to have proof of vaccination or an approved waiver on file by the deadlines above will result in denial of access to university systems, to not be allowed to attend classes or work, and/or other measures in the 22-23 academic term. 

Other Considerations 
This policy may be updated or modified based on any new CDC or other public health guidance that may be issued between now and August 2022. In addition, some activities, such as: NCAA athletics, healthcare clinical rotations, and internships, may have additional vaccination or timing requirements as determined by the sponsoring organization, hosting site or employer.   

Chatham currently requires enrolled students to be immunized for COVID-19, hepatitis B, meningitis, measles, mumps, and rubella. Vaccinations for the flu, chickenpox, tetanus, hepatitis A and polio are recommended for your general well-being, but not required.   

Next Steps  
For returning students and employees, your original vaccination record is already in the system, and you will just need to visit Med+Proctor to upload your booster record once you have received it.  For new students and employees, please visit Med+Proctor to create your account and upload a copy of your original vaccination record and your booster record (if five months have passed since your original vaccination) once that is received.   

For those returning or new students and employees who wish to request a waiver, you must complete and submit an authorized waiver form for review and approval. Additional information and details on the waiver forms and process will be posted on our COVID-19 information site over the coming weeks.   

More information and links to waivers, instructions and links for Med+Proctor, and links to schedule vaccine/booster appointments are available at www.chatham.edu/covid-19/vaccine-info/index.html

As always, contact Student Health Services at studenthealth@chatham.edu or 412-365-1714 or fill out the Questions & Feedback Form if you have any questions, input to share or need additional information.      

Sincerely,   

Student Health Services, the Office of Student Affairs, the Office of Academic Affairs, and the Office of Marketing & Communications