Vaccine Documentation

Vaccine Requirement Timing 

For returning students and employees, your original vaccination record is already in the system, and you will just need to visit Med+Proctor to upload your booster record once you have received it.  For those returning students and employees who wish to request a waiver, you must complete and submit an authorized waiver form for review and approval. For new students and employees, create an account and upload your records or waiver request to Med+Proctor. 

Following are the deadlines for the 22-23 academic year: 

• All waiver requests must be received and approved by August 1, 2022.
• Records for the original vaccination dose(s) must already be on file or uploaded to Med+Proctor by August 1, 2022.
• Records for the booster vaccination must be uploaded no later than November 1, 2022.  

Chatham is pursuing this vaccination approach with extended booster timing to give people the option to receive their booster closer to the traditional respiratory illness season, to reflect any updated booster guidance that may come out later this year, and to host a series of booster clinics on campus this spring and fall.    

Failure to have proof of vaccination or an approved waiver on file by the deadlines above will result in denial of access to university systems, to not be allowed to attend classes or work, and/or other measures.   

Waiver Request

As with other required vaccinations, Chatham will allow students and employees with valid medical or sincerely-held religious reasons to apply for an exemption. If a student or employee had a COVID-19 exemption during the current academic year, they must apply for a new waiver for the 2022-2023 academic year.  

You must download the waiver form here, complete all required files (including witness or provider sections) and upload to Med+Proctor to have your waiver reviewed and considered. 

Download Medical Waiver

Download Religious Waiver

Submission of Records or Waiver (Students)

1. Visit www.medproctor.com to access your account.
2. Register for an account (if a new user) or login (if previous user) with your Chatham email.
3. Once logged in, select from one of the four requirement groups to which you belong.
4. Submit your COVID vaccine documentation, as well as any other required documentation.
5. If prompted, select “no” to opt-out of the Pro account feature and submit your documentation for free.  

Please contact Med+Proctor through their online chat or by emailing help@medproctor.com if you have questions or encounter any issues. You may also review our Frequently Asked Questions below.  

Upload Records

Submission of Records or Waiver (Employees)

1. Visit www.medproctor.com and click Register (new account) or Login (existing account).
2. Enter your Chatham email address.
3. If prompted to create a new account, enter your information and register.
4. If an existing account, enter your login information.
5. Provide any necessary information and upload a picture of your vaccine card, booster card or complete the waiver form and upload it in Exemption Request Form in Med+Proctor.  
6. If prompted, select “no” to opt-out of the Pro account feature and submit your documentation for free.

Please contact Med+Proctor through their online chat or by emailing help@medproctor.com if you have questions or encounter any issues. 

Upload Records